Chief, Job Order Contracting and On Call Design Services

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire an Administrative Engineer M-3 within the Capital Programs Management Division, Core Services Directorate located in Valhalla, New York.

The Capital Programs Management group is responsible for various tasks related to the initiation, budgeting and planning for capital projects related to the state of good repair of water supply assets. Capital Programs represents the bureau’s interest to the Bureau of Engineering Design and Construction of large design-bid-build and design-build projects. Capital Programs also manages design and construction under the bureau’s job order contracting program. The Job Order Contracting (JOCs) and On Call Design Services (OCDS) unit manages all obligations with the planning, budgeting, contracting, design, permitting, and construction work for the Job Order Contracting (JOC) construction and required designs to support construction.

Required

As a senior administrative engineer, the Chief of the Job Order Contracting and On Call Design Services manages a staff of up to 20 field and administrative professional staff, including professional engineers, responsible to the delivery of the job order contracting program, including several multi-million dollar on call design services when required in order to properly deliver the projects and several ongoing and recurrent multi-million dollar job order construction projects budgeted at $20M annually. The Chief also oversees the construction management of certain existing On Call Design Services (OCDS) delivered design-bid-build projects. As part of delivering the program the Chief makes budget requests and works with bureau management services staff to create and issue recurrent design services and job order contracts. The result of these capital projects is the maintenance of the state of good repair of bureau assets, and continued performance of water supply facilities to ensure the continued ability of the bureau to deliver high quality drinking water to New York City. Specific duties include:

• Providing management of up to 20 professional staff.
• Ensuring consistent compliant application of New York City Procurement Policy Board (PPB) rules related to numerous design, construction management, construction, and job order contracting procurements.
• Participating in decision making with the Director of Capital Programs to determine appropriate project delivery method [Job Order Contracting (JOCs), Bureau of Engineering Design and Construction (BEDC) DBB, other) for capital project needs.
• Reviewing and approving Letters of Intent to designers for potential design assignments.
• Working with BWS Management Services and Budget and agency budget staff to secure capital and expense funds via expense New Needs, and four year, September, and ten year capital plan cycles to prevent gaps in job order or on call design services.
• Creating internal processes and workflows to ensure timely decision making and progress of projects assigned to the job order program for delivery.
• Ensuring the job order program work orders comply with job order contracts.
• Maintaining relationships with Project Managers and senior representatives of contractors, design firms, and Gordian.
• Working with BWS Management Services and Budget and agency Agency Chief Contracting Office (ACCO) staff to procure and prevent gaps in design and construction services.
• Directing staff to ensure timely and quality preparation of change orders, Certificate to Proceed (CP) requests, time extensions, consultant invoices, and timely resolution of construction issues.
• Attending key design and construction progress meetings and facilitating resolution of issues that arise.
  
  

(This is a brief description of what you might do in this position and does not include all the duties of this position.)

Some of the physical activities performed by Administrative Engineers and environmental conditions experienced are: walking to and from inspection sites and during the course of inspections, climbing and descending ladders or stairs to get to areas to be inspected, standing on scaffolds to inspect work, standing for an extended period of time, bending and stooping during inspections, working in confined areas, distinguishing colors, wearing a hard hat, climbing over and around various objects, walking in areas that may be damp, dark, smoky or acrid, working outdoors in all kinds of weather, must be able to lift about 20 pounds of equipment when required.

Special Working Conditions: Administrative Engineers may be required to work shifts including nights, Saturdays, Sundays, and holidays.

Preferred Skills

• Working knowledge of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Experience with eBuilder, eGordian software.
• Familiarity with New York City Budget and Procurement requirements.
• Ability to think logically, focus on objectives, and follow supervisor directives.
• Ability to track and manage multiple tasks.
• Ability to perform statistical and arithmetic calculations.
• Ability to write, review and edit reports.
• Ability to collect and analyze relevant data on spreadsheets.
• Ability to manage multiple staff.
• Strong math skills and experience working with budgets.
• Driver’s license valid in the State of New York; maintained for duration of employment.
• Ability to travel throughout the 2,000 square mile watershed, utilizing a New York City vehicle.
  
  

Work Location:

465 Columbus Avenue

Valhalla, NY 10595

Valhalla is a hamlet in the Town of Mount Pleasant, Westchester County, NY approximately 28 miles from mid-town Manhattan.

Minimum Qualifications

• A valid New York State License as a Professional Engineer and six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work, at least two (2) years of which must have been in an executive, managerial, or administrative capacity.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $177,000.00 – $177,000.00