Central Administration Analyst for the Division of Fiscal Affairs

About The Agency

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health.
• We create opportunities for New Yorkers through housing affordability.
• We engage New Yorkers to build and sustain neighborhood strength and diversity.
  
  

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team

The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact

The Central Administration Analyst for the Division of Fiscal Affairs, Central Administration Unit, will be responsible for Section 8 and Development loans vendor registrations.

Your Role

The selected candidate will play an integral role as a W9 Liaison for Tenant Resources (DTR) and Central Administration registering all Section 8 and Development landlords in the City’s Financial Management System (FMS).

Your key responsibilities will include but not limited to the following:

Section 8 Vendor Registration and Modification Activities

• Confirm documents submitted for vendor registration meet the threshold dictated by Comptroller issued Directive 29.
• Verify that the vendor is not already registered in FMS and ensure vendor profile has been created in ELITE EMPHASYS.
• Conduct TIN verification by accessing the Internal Revenue Services’ website
• Create VCCA1 or VCMA1 document in FMS, attach the requisite vendor verification documents. Submit for level 3 internal approval and then to the Vendor Validation Unit at the comptroller for Level 5 approval.
• Apply validation ELITE profile and maintain the various landlord validation spreadsheets.
• Complete all entries of activities in the Owner Services Database
  
  

Export Department Daily Financial Transaction Documents to FISA

• Perform the extraction of PCC1 and POC Encumbrance Documents from HPDInfo.
• Perform the extraction of the following types of vouchers from Microsoft Access database, PRM1, PRC2 and PRN2.
• Through access to the Remote Desktop Connection, uploads all encumbrances, vouchers, and cash receipt entries to the FISA inbound File Log.
• On the morning after the export activity, confirms that all files and documents are uploaded to FMS and are in the correct status.
  
  

Monthly HAP Rejection Voucher Evaluation

• Review the list of rejected vouchers generated from each month's section 8 HAP payments. Determine the cause of each rejection and decide on the appropriate solution for voucher payment correction and the prevention of recurrence of said rejection.
  
  

Monthly HAP Rejection Voucher Evaluation

• Determines the cause of each rejection and decide on the appropriate solution for voucher payment correction and the prevention of recurrence of said rejection.
• Present findings and entity updates to Accounts Payable via email with as much detail as practical.
• Functions as secondary back up - Agency level 3 approver for NYCHA’s FMS accounting impact documents.
  
  

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Highly organized with ability to handle multiple priorities and deliver assignments on time. - Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment. - Must have accounts payable and receivable experience. - Must be able to multitask. - Experience in use of HPDInfo (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.