What are the responsibilities and job description for the College Aide, Leasing position at NYC Department of Housing Preservation & Development?
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
Leasing is responsible to identify and lease space for City agency operations on behalf of the city as a tenant. Leasing’s objective is to timely negotiate cost effective leases that satisfy the client agency’s requirements, while conforming to the City’s requirements, policies, and procedures. This work is accomplished by in-house staff or by the tenant representative brokers with whom DCAS has contracted. The City has a portfolio of 447 leases for City agencies in privately owned properties totaling approximately 23 million square feet. These leases range in size from approximately 700 to 660,000 square feet. Leasing also manages a portfolio of approximately 300 short term agreements and 100 long term agreements that allow the private use of certain City-owned properties, consistent with City requirements, policies, and procedures. The short-term agreements generate more than $5 million in annual revenue, while the long-term agreements generate approximately $60 million annually. Staff is responsible for all aspects of administering these agreements including renewals, the intake and review of new requests and ensuring compliance with lease terms.
The College Aide will provide a wide range of administrative, clerical, and minor para-legal functions to support the Directors, Transaction Managers and Transaction Specialists and to ensure efficient and effective unit performance.
Responsibilities Will Include
Please go to cityjobs.nyc.gov and search for Job ID #608682
For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
COLLEGE AIDE (ALL CITY DEPTS) - 10209
Minimum Qualifications
For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology)
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow)
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.
SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.
Preferred Skills
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.
Leasing is responsible to identify and lease space for City agency operations on behalf of the city as a tenant. Leasing’s objective is to timely negotiate cost effective leases that satisfy the client agency’s requirements, while conforming to the City’s requirements, policies, and procedures. This work is accomplished by in-house staff or by the tenant representative brokers with whom DCAS has contracted. The City has a portfolio of 447 leases for City agencies in privately owned properties totaling approximately 23 million square feet. These leases range in size from approximately 700 to 660,000 square feet. Leasing also manages a portfolio of approximately 300 short term agreements and 100 long term agreements that allow the private use of certain City-owned properties, consistent with City requirements, policies, and procedures. The short-term agreements generate more than $5 million in annual revenue, while the long-term agreements generate approximately $60 million annually. Staff is responsible for all aspects of administering these agreements including renewals, the intake and review of new requests and ensuring compliance with lease terms.
The College Aide will provide a wide range of administrative, clerical, and minor para-legal functions to support the Directors, Transaction Managers and Transaction Specialists and to ensure efficient and effective unit performance.
Responsibilities Will Include
- Conducts in-depth surveys in Co-Star, Compstak and other sources of Market information in conjunction with our Tenant Representatives in order-to identify potential lease opportunities, as well as produce supporting comparable leased properties to determine and justify lease rents.
- Unilaterally drafts term sheets, Letters of Interest (LOIs), and other negotiated instruments.
- Responsible for the efficient and effective management of assigned portfolio of leased properties under the direction of the Assistant Director of Leasing.
- Actively participate and help organize meetings with agencies, Landlords, Tenant Representatives, and other DCAS lines of service on his/her dedicated portfolio.
- Takes ownership of the entire Agency Review Committee, ARC package process, and helps to present to our oversight committee (Office of Management and Budget) for approval of transaction.
- Conducts site tours with agencies, with Tenant Representatives, Landlords, and other DCAS support lines.
- Acts as liaison between Tenant Representative, D&PM, and agencies as a single point of contact for all deliverables and project timelines throughout our leasing process.
- Produces ad-hoc reports and analyses as required, including lease research/administration, rent reconciliations, discounted cash flow projections, and other financial projections.
- Manage the in-house database. Help with the quality control of central files. Review that all appropriate documents are in the database and the file names are correct.
- Compare Term Sheets with lease drafts and prepare Agency Review Committee, ARC packages.
Please go to cityjobs.nyc.gov and search for Job ID #608682
For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
COLLEGE AIDE (ALL CITY DEPTS) - 10209
Minimum Qualifications
For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology)
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow)
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.
SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.
Preferred Skills
- Good written, oral, and interpersonal communication skills. - Familiarity with Microsoft Office. - Interest in real estate is a plus. - Presently attending a college degree that is focusing on business, real estate, or law.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $5 - $60
