Director of Facilities Administration

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs
  
  

Duties

The Office of Chief Medical Examiner operates a number of medical/laboratory type facilities that operate 24/7 throughout the five boroughs. These facilities have complex mechanical heating, ventilation, and air conditioning (HVAC) systems. Our laboratories and medical buildings use computerized building management/control systems and have mandated environmental conditions that must be maintained for efficient and safe operations. Duties will include but are not limited to:

• The Director of Facilities Administration shall report to the Deputy Commissioner of Administration & Finance.
• Direct the overall strategic oversight of the Facilities Administration team.
• Coordinate, collaborate and communicate effectively with the stationary engineering chief(s) and their stationary engineer team members to provide the division with the resources and services they require to maintain the OCME medical facilities in prime.
• Support the stationary engineering team to operationalize the Chief Medical Examiner's goals and strategic objectives as directed by the Deputy Commissioner of Administration & Finance, and coordinate implementation of strategic objectives with the executive divisional leaders: forensic operations, laboratories, pathology, IT.
• Develop capital plans for infrastructure and maintenance of all OCME buildings throughout the five boroughs with up to 900,000 square feet.
• Lead and direct Fire Life Safety planning and operations and coordinate the security and facility representatives of the Fire Safety Committee.
• Manage the resolution of facility emergencies 24/7 as needed.
• With oversight from the Deputy Commissioner coordinate with stationary engineers to manage the policy and procedure log, including health and safety, FDNY, DOB, and DEP violations reactive program and new programs and requirements as assigned.
• Oversee and manage the full responsibilities of the facilities administrative division and provide management leadership to this administrative team.
• Lead, manage and guide the Administration staff including but not limited to Architects, Staff Analysts, PAA, Auditor, and Stock Worker; provide prompt tasks and standards and conduct annual evaluations.
• Manage the team of Institutional Aides.
• Manage all citywide contracts, service agreements and purchase orders for all medical facilities.
• Ensure that the medical facility budget is correctly managed and that all medical facility payments are made on time; resolve problems when they arise immediately and effectively coordinate continuously with the budget team and the audits team.
• Support the stationary engineer chief(s) to manage all agency construction projects.
• Manage, evaluate, and approve all relevant administrative requirements for contracts, scope of work documentation and contract specifications.
• Review and Authorize payments to contractors and vendors by assigning tasks to the administrative team and continuously evaluate progress and implement solutions to resolve issues promptly and effectively.
• Support the stationary engineer chief(s) to manage and evaluate logs on daily events and work performances.
• Perform other duties as assigned.
  
  

Note

Probationary Period

Appointments to this position are subject to a minimum probationary period of one year.

PUBLIC HEALTH EMERGENCY PREPAR - 51197

Minimum Qualifications

• Master’s degree from an accredited college in emergency management, public health, disaster management, emergency preparedness/administration, public administration, or related field and one (1) year of satisfactory full-time professional experience in one or a combination of the following area(s): emergency preparedness planning/management, emergency medical services, fire or public safety, law enforcement, homeland security, public health, mental health, environmental/occupational health and safety or a related specialized area; or
• A baccalaureate degree from an accredited college and two (2) years of satisfactory full-time professional experience in one of the areas described in “1” above; or
• A satisfactory equivalent combination of education and experience. However all candidates must have a minimum of one (1) year of satisfactory full-time professional experience in one of the areas described in “1” above.
  
  

Preferred Skills

• Candidates should possess demonstrated facility management experience in a medical of laboratory setting. - Candidates should possess experience with City administrative processes including contract specification development and/or experience with HVAC or mechanical engineering. - Familiarity with AutoCAD, Microsoft Office with Excel proficiency and computerized BMS/BCM a plus - Must have and maintain a valid driver's license.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.