Payroll Supervisor

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The DOC seeks to recruit a Payroll Supervisor. The successful candidate will be responsible for but not limited to:

• Prepare annual Task and Standards and evaluations, in addition to supervising a team of four
• payroll analysts.
• Provide on-the-job training and guidance to payroll analysts.
• Calculate and process managerial lump-sums payments once approval is received from the
  
  

Comptroller Office.

• Add and remove the rotating shift differential payment for uniformed staff.
• Strong analytical skills and knowledge base of the Pending Pay Details Awaiting Approval (161)
  
  

report.

• Approve pay details to release funds to employees and/or process recoupment in cases.
• Process the annual Motor Vehicle and Parking Taxable Fringe Benefit assessment.
• Prepare the bi-weekly payroll certification for approval by the Department of Citywide
  
  

Administrative Services (DCAS).

• Assist with the coordination and distribution of the bi-weekly payroll.
• Provide outstanding customer service by responding to written and verbal inquiries including
  
  

answering the payroll hotline and the general payroll email inbox.

• Prepare reports and respond to requests sent from the Law Department for the City of
  
  

New York.

• Approve check refund forms and stop payment notices and submit to the Office of Payroll
  
  

Administration (OPA) for processing.

• Generate reports through the City Human Resources Management System (CHRMS).
• Assist with manual leave adjustments to correct time and leave discrepancies using CityTime;
  
  

Process retro leave and pay triggers in the Payroll Information (Pi) system.

• Work in coordination with Timekeeping to ensure that employees’ timesheet failures are
  
  

corrected to allow for proper payment on the following biweekly paycheck.

• Perform related duties as assigned.
  
  

CORRECTIONAL STANDARDS REVIEW - 52615

Minimum Qualifications

• A baccalaureate degree from an accredited college or university and two years of full-time paid experience in correction, social work, psychology, law, public administration or related field providing direct services to an inmate or detention population within a correctional or related facility; or
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time paid experience as described in “1” above; or
• Education and/or experience equivalent to "1" or "2" above. Service as an inmate in a correctional or related facility may be substituted for a portion of the required experience up to a maximum of two years on a year for year basis. A graduate degree from an accredited college or university with a major in social work, psychology, law, criminal justice or public administration which includes a field placement performing duties as described above may be substituted for up to one year of full-time paid experience as described above. However, all candidates must have at least one year of full-time paid experience as described in "1" above.
  
  

Preferred Skills

• Ability to prioritize and manage multiple tasks with competing deadlines and pay attention to details. - Outstanding written and verbal communication skills. - Excellent interpersonal, team building, organizational, research, and analytical skills. - MS Office (Word, Excel, PowerPoint, Outlook) and other New York City databases proficiency. - Ability to maintain a high level of confidentiality, work independently, and maintain a professional demeanor.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.