Records Manager

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Comptroller’s Office of General Counsel leverages the expertise of its diverse team of attorneys to provide high quality legal advice, counsel, and support to the Comptroller and the Agency’s various bureaus. OGC facilitates and advances the Office’s strategic objectives in advising on the various legal and operational opportunities and risks, while ensuring compliance with the Agency’s Charter mandate, as well as local, state, and federal laws.

The Records Manager will perform responsible professional work relating to the overall management, planning, and operation of a records management program. Under the general supervision of the General Counsel, and reporting directly to a Deputy General Counsel, the Records Manager will have latitude to exercise to independent judgment.

Responsibilities Include, But Are Not Limited To, The Following

• Lead, plan, and manage all aspects of the Comptroller’s Office records management program, ensuring efficiency and compliance with policy, in coordination with the Office of the General Counsel (“OGC”).
• Serve as technical expert on all records management issues; analyze methods and procedures concerning records management; plan and execute detailed work plans for key initiatives.
• Lead the transformation of agency records management processes to incorporate electronic records.
• Coordinate with Bureau liaisons to ensure records creation, maintenance, use, and disposition are in accordance with policy and promote effective records management agency-wide.
• Manage contracts relating to records management, including off-site storage and secure on-site shredding services.
• Maintain off-site records database, attaching appropriate metadata to facilitate effective search and retrieval.
• Supervise staff, including interns, training on relevant records management procedures and applications.
• Train Comptroller’s Office employees on records management policy, including Records Management liaisons and new hires.
• Liaise with the Department of Records, including attend citywide records manager meetings, submit required reports, and implement best practices in accordance with city-wide policy.
• Develop Records Management reports, manuals, and presentations, as required.
• Perform special projects, as assigned.
  
  

Minimum Qualifications

Qualification Requirements

• A master's degree from an accredited college in Library Science, Archival Science, American History or Political Science or a related area, plus four years of full-time professional experience in a governmental archives, records management center or library complex, 18 months of which must have been in a supervisory, administrative, consultative, managerial or executive capacity; or
• Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree and the 18 months supervisory, administrative, consultative, managerial or executive experience as described in "1" above.
  
  

Preferred Skills

• Five years of experience developing and implementing policy and managing records in a complex organization. - Supervise projects, from inception to completion, integrating electronic record management systems with business operations. - Familiarity with public documents and city history expected. - Excellent interpersonal, organizational, and communication skills.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.