Rental Assistance Coordinators for the Division of Portfolio Management & Conversions

About The Agency

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.
  
  

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team

The Division of Portfolio Management & Conversions in the Office of Development manages development projects after closing with an initial loan to ensure compliance with program requirements through the conversion of the loan to permanent financing as part of the City’s ambitious Housing New York affordable housing plan.

Your Impact

As a Rental Assistance Coordinator, you will have the opportunity to manage the intake and processing for securing the Rental Assistance Subsidy necessary for the conversion of New Construction and Preservation projects with HPD financing through to permanent loan closing. The Rental Assistance Coordinator will be responsible for understanding and administering the rental assistance process which includes but not limited to reviewing applicant’s eligibility, performing income certifications, and resolving any application related issues. As part of your role, you will be interacting with internal and external stakeholders, including developers, tenants, and lenders. You will also be tasked with tracking the progress and providing updates to senior leadership of this unit on the status and challenges of the rental assistance projects requiring Section 8 Applications.

Your Role

As the Rental Assistance Coordinator, you will be responsible for assisting with the process of securing the rental subsidy for a permanent loan conversion to help prevent rental hardships as it pertains to rent restructuring implementation within deadlines and in accordance with program parameters, current applicable laws, codes, policies, and procedures. Rental Assistance Coordinators will work closely with staff within the Division and with other units of the Agency as required to help facilitate the requirements to secure rental subsidies for conversion and data entry. The Rental Assistance

Coordinator will also be responsible for managing tenant and other stakeholder relationships including attending meetings and maintaining accurate records of updates and progress.

Your Responsibilities

Your responsibilities will include, but not be limited to:

• Performing general project analysis duties as it applies to rent settings for a range of capitally funded transactions at the completion of Construction and in preparation of the permanent loan
• Field work is required
  
  

The Department of Housing Preservation & Development and the City of New York is an equal opportunity employer.

• Perform liaison functions externally and internally between tenants, developers, HPD colleagues and other community stakeholders to ensure smooth coordination of rent subsidies as they apply to the rental achievement.
• Proactively and pre-emptively highlight challenges, missing information, delays, problems and other issues that may affect the completion of the rent subsidy application and coordinate the necessary actions to resolve;
• Ensure compliance and consistency in implementation of rent subsidies within federal, local and regulatory guidelines;
• Maintain a spreadsheet to track the progress of the Rental Subsidy application process;
• Maintain accurate records of updates and calculations utilizing excel spreadsheets and access databases;
• Demonstrate ability to meet deadlines and manage multiple projects in a timely manner.
• Work on special projects as needed.
  
  

In addition to the tasks described above, the individual hired will be expected to take on additional tasks as time allows which may include tracking workflow and assisting with team projects. Staff must be able to handle both financial modeling and external client relationships.

Preferred Skills

Strong preference for candidates who possess:

• Proven interest in community development, urban planning, affordable housing or real estate finance
• Knowledge of New York City affordable housing and private lending programs
• Experience with Section 8 Application Processing including HCV and PBV subsidies
• Ability to read and understand loan documents and experience with budgeting and project scheduling
• Advanced computer skills including competency in Microsoft Office suite, especially Excel, Access and Elite and BOSS
• Strong interpersonal and communication
• Knowledge of Spanish is a plus
• Demonstrated capacity for performing and prioritizing multiple tasks, while maintaining professional decorum laws, codes, policies, and procedures.
  
  

Rental Assistance Coordinators will work closely with others within the Division, when needed,

to review requirements, analyze legal documents, and perform data entry. The Rental Assistance Coordinator will also be responsible for managing internal and external stakeholder relationships including maintaining accurate records of updates and progress.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.