What are the responsibilities and job description for the Deputy Director of Payments - 711672 position at NYC Department of Social Services?
*Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. *
**This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. **
The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses more than 45,000 businesses in more than 40 industries and enforces key consumer protection, licensing, and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources and, by helping to resolve complaints, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. Through its community outreach and the work of its offices of Financial Empowerment and Labor Policy & Standards, DCWP empowers consumers and working families by providing the tools and resources they need to educate consumers and to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp or on its social media sites, Twitter, Facebook, Instagram and YouTube.
DCWP Payment Unit oversees the payment processing for services and goods for the various programs within the
agency to assist them in achieving their respective missions, while ensuring that payment processes comply with
the Comptroller Directives. DCWP Payment Unit also manages Agency Payroll including projection and updating
ATGs and managerial lump sum payments.
As Deputy Director of Payments/Administrative Contract Specialist prospective candidate will be responsible for the following tasks:
Minimum Qualifications
The ideal candidate will have demonstrated thorough knowledge of procurement practices, principles, terms, and conditions: - Strong analytical skills with commitment to detail and organization. - Strong ability to handle multiple procurement requests concurrently and on an on-going basis. - Proven ability to manage a large workload within tight time constraints, - Establish and maintain effective supervisory relationships with a diverse population of staff. - Proven ability to work independently in a fast-paced environment - Possess a shared organizational value for integrity, flexibility, and professional/ethical behavior. - Proven ability to address problems and obtain solutions in dealing with both internal and external issues. - Proven written and verbal communication skills and negotiation skills. - Knowledge of City systems such as Financial Management System (FMS) Procurement and Sourcing Solution Portal (Passport) Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP)
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
**This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. **
The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses more than 45,000 businesses in more than 40 industries and enforces key consumer protection, licensing, and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources and, by helping to resolve complaints, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. Through its community outreach and the work of its offices of Financial Empowerment and Labor Policy & Standards, DCWP empowers consumers and working families by providing the tools and resources they need to educate consumers and to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp or on its social media sites, Twitter, Facebook, Instagram and YouTube.
DCWP Payment Unit oversees the payment processing for services and goods for the various programs within the
agency to assist them in achieving their respective missions, while ensuring that payment processes comply with
the Comptroller Directives. DCWP Payment Unit also manages Agency Payroll including projection and updating
ATGs and managerial lump sum payments.
As Deputy Director of Payments/Administrative Contract Specialist prospective candidate will be responsible for the following tasks:
- Managing and supervising Payroll and Payment Units
- Managing all expense payments including processing Human Services invoices
- Processing agencywide refunds, processing reimbursements, escrow withdrawals, Trust Fund Invasions
- Managing COI and Imprest funds
- Managing year end closing procedures and maintaining departmental bank accounts
- Reporting and completing Leave Status reports review,
- Managerial and non-managerial lump sum payment review
- Performing internal audit review of payroll payments to staff
- Computing retroactive payments to staff if necessary
- Ensuring and maintaining proper accounting and documentation of Agency Expenditures
- Developing, updating and maintaining internal controls to safeguard assets
- Minimizing errors and ensuring that operations are following Comptroller directives, city policy and DCWP guidelines
Minimum Qualifications
- A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
- A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
- A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
The ideal candidate will have demonstrated thorough knowledge of procurement practices, principles, terms, and conditions: - Strong analytical skills with commitment to detail and organization. - Strong ability to handle multiple procurement requests concurrently and on an on-going basis. - Proven ability to manage a large workload within tight time constraints, - Establish and maintain effective supervisory relationships with a diverse population of staff. - Proven ability to work independently in a fast-paced environment - Possess a shared organizational value for integrity, flexibility, and professional/ethical behavior. - Proven ability to address problems and obtain solutions in dealing with both internal and external issues. - Proven written and verbal communication skills and negotiation skills. - Knowledge of City systems such as Financial Management System (FMS) Procurement and Sourcing Solution Portal (Passport) Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP)
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
