Harlem Neighborhood Health Administration Business Partner

ONLY PERMANENT EMPLOYEES IN THE TITLE PRINCIPAL ADMINISTRATIVE ASSOCIATE.

AGENCY DESCRIPTION :

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822 to the COVID-19 pandemic, we are a hub for public health innovation, expertise, and programs and services. We serve as the population health strategist, and policy and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

PROGRAM / JOB DESCRIPTION :

The Bureau of Harlem Neighborhood Health (Harlem BNH) supports the agency's mission to protect and promote the health of all New Yorkers. Harlem BNH catchment area includes the entire community of Harlem, including East, Central, and West Harlem as well as Washington Heights and Inwood. Harlem BNH focuses on the structural and root causes of health disparity outcomes and develops programs to address these outcomes with input from partners and residents. Addressing the social determinants of health (SDOH) is a key focus point and is enshrined in programs such as the Harlem Health Advocacy Partnership and the Asthma Counselor Program. The Bureau of Harlem Neighborhood Health seeks to hire an Administrative Business Partner to organize and manage the Bureau's administration and office duties.

Duties will include but not be limited to :

• Provide administrative support to AC and ED by coordinating internal (ex. Trainings, celebrations) and external (ex. Partner developments) meetings, events, and presentations.
• Manage bureau meetings (leadership, directors, and all-staff) by setting agendas, facilitating discussions, gathering meeting outcomes, and tracking action items / next steps.
• Support leadership in operationalizing annual goals by providing feedback and experience, informing on community themes and staff trends.
• Manage administrative functions of the bureau, including :
• Partner with BFAS / HR to update and track Bureau staffing and HR policies.
• Coordinate new hire onboarding and staff offboarding.
• Manage administrative procurement, complete purchase orders and contracts, and support with budget tracking.
• Liaise with BFAS Operations, facility management, and IT.
• Identify areas of improvement across the bureau and make actionable recommendations.
• Organize office operations and procedures and assign and monitor administrative functions.
• Oversee facility conditions and coordinate with vendors and IT.
• Coordinate building events and guests.
• Manage and supervise office management staff.
• Complete special projects and initiatives.
• Represent Bureau of Harlem Neighborhood Health at meetings as needed.

IMPORTANT NOTES TO ALL CANDIDATES :

Please note : If you are called for an interview you will be required to bring to your interview copies of original documentation, such as :

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be,

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