What are the responsibilities and job description for the LOGISTICS PROGRAM MANAGER, URBAN SEARCH AND RESCUE (USAR) position at NYC Department of Social Services?
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
The Logistics Bureau is made up of the Urban Search & Rescue, Humanitarian Logistics, Ground Support Logistics, Logistics Planning and Coordination, and the Mutual Aid and Resource Processing units. In blue skies, the Logistics Bureau works to increase the City’s emergency response and recovery capabilities by providing logistics planning support for agency and Citywide response programs. In grey skies, the Bureau provides active resource management for response programs, staffs operational task forces, and coordinates mutual aid requests.
Urban Search & Rescue (US&R) is the process of locating, extricating, and providing medical treatment to victims trapped because of structural collapses and other natural or man-made catastrophes. The National US&R System consists of 28 task forces located throughout the country. NYCEM sponsors one of these 28 teams: New York Task Force One.
New York City Emergency Management is looking for a well-qualified person with a background in warehouse/equipment management, warehouse/fleet operations, emergency management, the transportation industry, and/or other sectors of the logistics industry that would be able to support New York Task Force One (NY-TF1).
The National Urban Search & Rescue (US&R) Response System is a framework for organizing federal, state and local partner emergency response teams as integrated federal disaster response task forces. The System’s 28 US&R task forces can be deployed by FEMA to a disaster area to provide assistance in structural collapse rescue, or they may be pre-positioned when a major disaster threatens a community. New York Task Force One (NY-TF1) is one of these 28 teams, and comprises members from FDNY Special Operations Command, NYPD Emergency Services Unit, FDNY EMS, and NYC Emergency Management. Under the supervision of the Director of US&R and the Cache Manager, the Logistics Specialist will coordinate the fulfillment of the task force’s logistics goals and objectives.
The selected candidate will:
Manage the purchasing, servicing, and delivery of NY-TF1 equipment, supplies and services
Manage, upload and track the documentation associated with the purchasing, servicing, and delivery of NY-TF1 equipment, supplies and services
Manage NY-TF1’s Fleet Maintenance Program including maintaining Vehicle Fleet Reports, tracking all preventive maintenance, and driving vehicles to and from vendors for service
Operate NY-TF1 owned vehicles, including tractor/trailers and other large/medium sized vehicles (CDL-A License preferred)
Assist with the management of NY-TF1’s equipment inventory database which tracks maintenance status, location, funding source, etc. of all equipment
Maintain inventories including of NY-TF1’s uniform cache
Provide building access monitoring
Perform basic maintenance on equipment: tools, generators, small engine repair, etc.
Have the ability and willingness to perform strenuous physical labor when required
Use creative problem-solving as related to logistics challenges, often in high-pressure emergency situations.
Support the task force with various logistical and administrative projects.
Support NY-TF1 during training, exercises, Alert, Activation and Demobilization Orders
Deploy with NY-TF1 in a clerical support role at the Direction of the Deputy Commissioner of Logistics
The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.
Candidates must be authorized to work in the United States without employer support to be eligible for selection.
For this position, the “Special Note” below in the Minimum Qualification Requirements does not apply.
IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
Preferred Skills
Valid class A commercial driver’s license
Or commercial driver’s permit with a combination endorsement and air brake endorsement. *Obtaining a valid class A commercial driver’s license is required within 1 year of appointment.
Experience Operating Tractor/trailers And Other Large/medium Sized Vehicles
Experience with inventory tracking
Experience liaising with vendors and purchasing goods/equipment
Experience managing multiple projects in a high pressure work environment
Familiarity with MS Office programs including Outlook, Word and Excel
Willingness to work as part of a team
In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:
Competencies:
Knowledge – possesses appropriate subject matter expertise.
Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
**Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**
Minimum Qualifications
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Logistics Bureau is made up of the Urban Search & Rescue, Humanitarian Logistics, Ground Support Logistics, Logistics Planning and Coordination, and the Mutual Aid and Resource Processing units. In blue skies, the Logistics Bureau works to increase the City’s emergency response and recovery capabilities by providing logistics planning support for agency and Citywide response programs. In grey skies, the Bureau provides active resource management for response programs, staffs operational task forces, and coordinates mutual aid requests.
Urban Search & Rescue (US&R) is the process of locating, extricating, and providing medical treatment to victims trapped because of structural collapses and other natural or man-made catastrophes. The National US&R System consists of 28 task forces located throughout the country. NYCEM sponsors one of these 28 teams: New York Task Force One.
New York City Emergency Management is looking for a well-qualified person with a background in warehouse/equipment management, warehouse/fleet operations, emergency management, the transportation industry, and/or other sectors of the logistics industry that would be able to support New York Task Force One (NY-TF1).
The National Urban Search & Rescue (US&R) Response System is a framework for organizing federal, state and local partner emergency response teams as integrated federal disaster response task forces. The System’s 28 US&R task forces can be deployed by FEMA to a disaster area to provide assistance in structural collapse rescue, or they may be pre-positioned when a major disaster threatens a community. New York Task Force One (NY-TF1) is one of these 28 teams, and comprises members from FDNY Special Operations Command, NYPD Emergency Services Unit, FDNY EMS, and NYC Emergency Management. Under the supervision of the Director of US&R and the Cache Manager, the Logistics Specialist will coordinate the fulfillment of the task force’s logistics goals and objectives.
The selected candidate will:
Manage the purchasing, servicing, and delivery of NY-TF1 equipment, supplies and services
Manage, upload and track the documentation associated with the purchasing, servicing, and delivery of NY-TF1 equipment, supplies and services
Manage NY-TF1’s Fleet Maintenance Program including maintaining Vehicle Fleet Reports, tracking all preventive maintenance, and driving vehicles to and from vendors for service
Operate NY-TF1 owned vehicles, including tractor/trailers and other large/medium sized vehicles (CDL-A License preferred)
Assist with the management of NY-TF1’s equipment inventory database which tracks maintenance status, location, funding source, etc. of all equipment
Maintain inventories including of NY-TF1’s uniform cache
Provide building access monitoring
Perform basic maintenance on equipment: tools, generators, small engine repair, etc.
Have the ability and willingness to perform strenuous physical labor when required
Use creative problem-solving as related to logistics challenges, often in high-pressure emergency situations.
Support the task force with various logistical and administrative projects.
Support NY-TF1 during training, exercises, Alert, Activation and Demobilization Orders
Deploy with NY-TF1 in a clerical support role at the Direction of the Deputy Commissioner of Logistics
- PLEASE NOTE THE FOLLOWING:
The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.
Candidates must be authorized to work in the United States without employer support to be eligible for selection.
For this position, the “Special Note” below in the Minimum Qualification Requirements does not apply.
IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
Preferred Skills
Valid class A commercial driver’s license
Or commercial driver’s permit with a combination endorsement and air brake endorsement. *Obtaining a valid class A commercial driver’s license is required within 1 year of appointment.
Experience Operating Tractor/trailers And Other Large/medium Sized Vehicles
Experience with inventory tracking
Experience liaising with vendors and purchasing goods/equipment
Experience managing multiple projects in a high pressure work environment
Familiarity with MS Office programs including Outlook, Word and Excel
Willingness to work as part of a team
In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:
Competencies:
Knowledge – possesses appropriate subject matter expertise.
Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
**Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**
Minimum Qualifications
- A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
- A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
- A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
- Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
