Payment Analyst

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The Department of Probation is seeking to hire a Payment Analyst in the Financial Operations Division. The Analyst will have responsibility for payments to Community-Based Organizations (CBO) and programs. The Analyst will review and audit Program Expenditure Report (PER) for adherence to contractual budget limitations and to ensure expenses incurred are in accordance with established policies and procedures. Responsibilities include processing expenditures utilizing Financial Management System (FMS) updating payment ledgers, interacting with CBOs to resolve fiscal reporting discrepancies, and performing special projects as directed. The work will focus on payments attendant to contracts funded by the Center for Economic Opportunity (CEO).

Under the direction of the Deputy Director of Vouchering, with widest latitude for independent initiative, judgment and decision making, DOP is seeking a Payment Analyst with responsibilities including but not limited to the following:

• Review and audit assigned program Expenditure Report for adherence to budget limitations and required data to ensure expenses incurred are in accordance with the contract and established policies and procedures.
• Review and voucher payment package and update payment ledger to reflect, payment vouchers, status letters, initial advances and batches for supervisor approval.
• Interact with CBOs to resolve fiscal reporting discrepancies providing them with technical assistance as required.
• Interface with Budget and Contract Units to advise of the need for increase in contract encumbrances within a particular fiscal year.
• Assist in the Fiscal year end close out of contracts which includes and is not limited to: closeout letters, follow up letters, contract modifications encumbrance decreases, refund due issues, agency ledger/FMS encumbrance reconciliation and the establishment of expense accruals.
• Perform special projects as directed by supervisor or director.
• Rate provider’s VENDEX fiscal evaluations.
• Provide Spending report status including projections.
  
  

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE.

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Preferred Skills

• Computer literate with strong skills in Microsoft Word and Excel - Extensive customer service skills and a demonstrated ability to balance multiple priorities. - Strong knowledge of the Financial Management System (FMS). - Good writing skills.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.