What are the responsibilities and job description for the Pre-Audit Supervisor position at NYC Department of Social Services?
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
The Pre-Audit Unit within the Bureau of Audits and Accounts is responsible for the audit and approval of the payment vouchers generated by the Vouchering Unit as well as those resulting from the Engineering Audit Office, Capital Budget Unit, real estate leases, and invoices pertaining to the rapidly expanding Energy Management Line of Service.
Audits are a meticulous process composed of a general review of the procurement methodology including bidding and vendor award support, budget and accounting codes and previous disbursement history. The process is continued by performing a comprehensive examination of the purchase order’s price and discount provisions, previous quantities received, timesheets, and delivery and/or inspection certifications.
Additional factors that impact an audit include special rate-escalation or retainage provisions, the inclusion of certified payrolls and assignments of payment/contracts which must be observed to ensure the right vendor receives a remittance. Once every documented factor influencing a payment request has been accounted for and each submission conforms to PPB rules, Comptroller Directives, DCAS small purchase procedures, and other agency prerequisites, the auditor will trigger an approval in FMS so that payment is subsequently released.
Responsibilities:
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing.
Preferred Skills
Ideally the candidate should possess knowledge of FMS vendor payments and accounting functions a basic knowledge of Excel spreadsheets, knowledge of PPB rules, Comptroller Directives, DCAS small purchase procedures, general audit practices, as well as agency and oversight procedures and requirements.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.
The Pre-Audit Unit within the Bureau of Audits and Accounts is responsible for the audit and approval of the payment vouchers generated by the Vouchering Unit as well as those resulting from the Engineering Audit Office, Capital Budget Unit, real estate leases, and invoices pertaining to the rapidly expanding Energy Management Line of Service.
Audits are a meticulous process composed of a general review of the procurement methodology including bidding and vendor award support, budget and accounting codes and previous disbursement history. The process is continued by performing a comprehensive examination of the purchase order’s price and discount provisions, previous quantities received, timesheets, and delivery and/or inspection certifications.
Additional factors that impact an audit include special rate-escalation or retainage provisions, the inclusion of certified payrolls and assignments of payment/contracts which must be observed to ensure the right vendor receives a remittance. Once every documented factor influencing a payment request has been accounted for and each submission conforms to PPB rules, Comptroller Directives, DCAS small purchase procedures, and other agency prerequisites, the auditor will trigger an approval in FMS so that payment is subsequently released.
Responsibilities:
- Oversee the distribution of the workload, training of new staff, disciplinary and timekeeping issues as well as preparing performance evaluations and acting as the liaison with the Comptroller’s Office and other units with the agency.
- Monitor and document staff productivity, time and conduct. Ensure work is well organized, fairly distributed, completed on time, and all necessary audit records are properly maintained. Provide regular feedback to staff by documenting their individual achievements and establishing plans for improvement.
- Updated desk instructions and procedures for employee responsibilities and related tasks are complete and on file. Ensure all work is completed within time frames dictated by established priorities and mandated by prompt payment rules.
- Prepare journal entries as well as overseeing all banking operations including those pertaining to petty cash/imprest funds. Assist with the approval of vendor payments and other expenditures including personal reimbursements, and periodic bank reconciliations.
- The year-end accountability and reporting requirements are discharged in compliance with applicable Comptroller’s Directives and procedures. Insures all submission deadlines are met, that all mandated approvals and documentation are obtained and all banking related reports and requests for information/support or other audit details are generated promptly and professionally.
- A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in: advanced accounting, auditing, and cost accounting; and one of the following:
- one year of full-time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing; or
- a valid Certified Public Accountant license issued by the New York State Education Department; or
- a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
- A satisfactory combination of education and/or experience equivalent to "1" above. Education and/or experience may be substituted as follows:
- two years of full-time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in "1(A)" above;
- undergraduate or graduate credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit for credit basis.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing.
Preferred Skills
Ideally the candidate should possess knowledge of FMS vendor payments and accounting functions a basic knowledge of Excel spreadsheets, knowledge of PPB rules, Comptroller Directives, DCAS small purchase procedures, general audit practices, as well as agency and oversight procedures and requirements.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
