What are the responsibilities and job description for the Special Processing Analyst position at NYC Department of Social Services?
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
The Bureau of Audits and Accounts (A&A) is responsible for the timely processing and review of all vendor payment activities for DCAS, its client agencies and the public for both capital and expense funds. A&A performs all accounting functions for the agency including management of the agency's bank accounts, collection of agency receivables, establishing and clearing accruals for prior-year expenses, ensuring compliance with applicable Comptroller mandates, producing InfoAdvantage data for fiscal liaisons, administering the accounting of the Public Service Corp Program; overseeing credit card payments and serving as the primary fiscal liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller. The Payment Vouchering unit within A&A is responsible for the preparation and data entry of payment vouchers into the City’s Financial Management System (FMS).
Responsibilities:
Minimum Qualifications
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.
Preferred Skills
Knowledge of FMS, accounting procedures, Comptroller Directives, general audit practices and an intermediate level in Microsoft Office programs including Excel spreadsheets.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.
The Bureau of Audits and Accounts (A&A) is responsible for the timely processing and review of all vendor payment activities for DCAS, its client agencies and the public for both capital and expense funds. A&A performs all accounting functions for the agency including management of the agency's bank accounts, collection of agency receivables, establishing and clearing accruals for prior-year expenses, ensuring compliance with applicable Comptroller mandates, producing InfoAdvantage data for fiscal liaisons, administering the accounting of the Public Service Corp Program; overseeing credit card payments and serving as the primary fiscal liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller. The Payment Vouchering unit within A&A is responsible for the preparation and data entry of payment vouchers into the City’s Financial Management System (FMS).
Responsibilities:
- The Special Processing Analyst ensure all aspects of vouchered payment requests are thoroughly examined so that only legitimate vendor payments are generated in the correct amount.
- Perform various audit reviews including: an examination of procurement methodology, bidding and vendor award support, budget and accounting codes and previous disbursement history.
- Complete a comprehensive examination of the purchase order’s price and discount provisions, previous quantities received, timesheets, delivery and/or inspection certifications.
- Examine additional factors that impact vendor payments including Special l rate-escalation or retainage provisions, the inclusion of certified payrolls and factors such as assignments of payment/contracts to ensure the right payee receives a remittance.
- Ensure payment submissions to conform to PPB rules, Comptroller Directives, DCAS small purchase procedures, and other agency prerequisites and signify approval in FMS so that payment is released.
- Issue Asylum Seekers payments and monitor Payment tracker
- Prepare various journal entries as well as prepare Agency Monthly Bank Reconciliation and Yearly Accountability Reports
Minimum Qualifications
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.
Preferred Skills
Knowledge of FMS, accounting procedures, Comptroller Directives, general audit practices and an intermediate level in Microsoft Office programs including Excel spreadsheets.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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