Special Projects Manager, Finance Administration and Planning

The Division of Finance has central responsibility and authority for policy analysis, program development, performance tracking and improvement, financial management, resource maximization and technical assistance. Finance helps to ensure that programs and administrative operations have the information, analysis, funding, and technical capacity to deliver critical services effectively and meet DOHMH's objectives.

Position Summary:

Special Projects Manager will report to the Director of the Deputy Commissioner for Finance/Chief Financial Officers Office. The selected candidate will assist the Deputy Commissioner/CFO with the oversight of administration functions for all units within the Division. The Special Projects Manager will be expected to exercise independent judgement, coordinate multiple and diverse projects and respond quickly to changing conditions and complete tasks on a short turnaround time frame.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Evaluate, analyze, monitor and report on the capacity of all Bureaus within the Division of Finance to meet their programmatic goals, objectives and new public health initiatives.
• Provide team leaders of each unit with evidence-based data and recommendations for program enhancements as needed to improve the quality of services provided and advance overall business performance.
• Utilize effective project management techniques to ensure a seamless flow of data collection, tracking, trending and analysis as a means of providing the Deputy Commissioner/CFO with accurate and routine updates on the status of current projects. Document progress of projects.
• Identify potential challenges with project deadlines and the gathering of quantitative and qualitative data.
• Make recommendations for a corrective action plan as needed so that assigned projects remain on target and deliverables are met both at the divisional and inter-agency level.
• Conduct relevant industry-based literature reviews (including charts, graphs and tables) to prepare comprehensive reports and provide programmatic updates.
• Lead the planning and implementation of assigned projects; develop project plans.
• Facilitate the definition of project scope, goals, milestones, schedules, and deliverables.
• Maintain strong, collegial, and effective working relationships.
• Communicate analytic solutions to external stakeholders and agency partners, including but not limited to community-based organizations with a public-health driven focus to implement improvements as needed to operational systems. Prepare and present status reports defining progress, problems, and solutions.
• Facilitate meetings, including by senior agency and division staff. This responsibility includes agenda preparation, recording of minutes, monitoring and following up for action items, and strong facilitation to assure meeting desired outcomes are achieved.
• Generate management reports, Power Point presentations, briefing documents, memos, letters, and other materials using professional language with a high attention to detail and understanding of audience and desired outcomes.
• Track updates and timelines for the completion of divisional projects that will impact the design, planning and implementation of new public health initiatives and agency-wide policies and procedures. Respond to and resolve confidential and sensitive inquiries.
• Provide guidance to other departments and/or agencies.
• Maintain confidentiality as directed. Act as representative on committees, special related projects, and other activities as assigned.
  
  

PREFERRED SKILLS:

• Outstanding interpersonal, written and computer skills (including Microsoft Word, Excel, PowerPoint, Outlook, and graphics/diagramming application such as Visio).
  
  

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
  
  

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! .

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

CITY RESEARCH SCIENTIST - 21744

Minimum Qualifications

• For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
  
  

To be appointed to Assignment Level II and above, candidates must have:

• A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
• A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.
  
  

NOTE:

Probationary Period

Appointments to this position are subject to a minimum probationary period of one year.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.