What are the responsibilities and job description for the Construction Administrative Assistant position at NYMG?
Our company specializes in Construction and Maintenance for commercial properties throughout the Northeast. We are looking for a Construction Administrative Assistant
This responsibilities include working closely with the Construction Department to provide assistance and administrative support on upcoming and active projects.
Responsibilities
- Coordinate and track projects
- Work with Project Director, Project Managers, Supervisors and Estimator
- Process bids, proposals, contracts, warranty letters and change orders.
- Act as the point of contact and communicate project status to all participants
- Use Procore to input and track data, provide real-time updates
- Demonstrate a comprehensive knowledge of the status of every project
- File all invoices and supporting documentation
· All Office Administrative Duties
· Submittals and Change orders
· Enter Purchase Orders in Quickbooks
· Construction Safety Responsibilities
· Contract Organization
Skills and Experience
- Must have construction experience.
· Knowledge of submittals, change orders, purchase orders
- Must be able to manage multiple tasks and have excellent follow up skills
- QuickBooks
- Clear communication skills
- Proficient in Microsoft Office Suite
- Flexible schedule
- Experience with Procore
The right candidate will have the ability to work in a fast-paced environment and perform work requests in a timely-manner. The ideal candidate should be a motivated hard-working professional able to work diligently under pressure and multi-tasking.
Job Type: Full-time or Part Time , Mon-Fri 8:00AM-4:30PM, On-Site position. We are a drug-free work place.
Compensation: The rate for this position will vary and will be commensurate with experience
NYM offers a comprehensive benefits package: Paid Time Off, Paid Holidays Off, Medical, Dental, Vision, 401(k) and SO MUCH MORE!
This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of NYM Group. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of NYM Group.
NYM GROUP is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age, or military or veteran status in accordance with federal law. In addition, NYM GROUP complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NYM GROUP also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.Our company specializes in maintenance and management of busy retail centers. We are looking for a Construction Administrative Assistant
This administrator responsibilities include working closely with the Construction Department to prepare comprehensive action plans, including resources, timeframes and budgets for projects.
Responsibilities
- Coordinate and track projects
- Work with Project Coordinator, Project Managers and Estimator
- Process bids, proposals, contracts, warranty letters and change orders.
- Act as the point of contact and communicate project status to all participants
- Use work order software to track jobs and provide real-time update
- Demonstrate a comprehensive knowledge of the status of every project under your control.
- Properly plan, schedule, and track project and materials delivery to ensure
- File all invoices and supporting documentation
- Contracts
- Additional Duties assigned within the Construction Department
Skills and Experience
- Must have commercial construction/maintenance experience.
- Must be able to manage multiple tasks and have excellent follow up skills
- QuickBooks
- Clear communication skills
- Proficient in Microsoft Office Suite
- Flexible schedule
- Experience with Procore is a plus but not required
The right candidate will have the ability to work in a fast-paced environment and perform work requests in a timely-manner. The ideal candidate should be a motivated hard-working professional able to work diligently under pressure and multi-tasking.
Job Type: Full-time , Mon-Fri 8:00AM-4:30PM, On-Site position. We are a drug-free work place.
Compensation: The rate for this position will vary and will be commensurate with experience
NYM offers a comprehensive benefits package: Paid Time Off, Paid Holidays Off, Medical, Dental, Vision, 401(k) and SO MUCH MORE!
This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of NYM Group. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of NYM Group.
NYM GROUP is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age, or military or veteran status in accordance with federal law. In addition, NYM GROUP complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NYM GROUP also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.
Job Type: Full-time
Pay: $20.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Construction: 1 year (Required)
- Administrative: 1 year (Required)
- QuickBooks: 1 year (Required)
Work Location: In person
Salary : $20 - $28
