Human Resources Specialist (Municipal Assistance)

NOTE: To apply for this job, please email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email. Applicants that do not submit their cover letter and resume to YourFutureBeginsHere@cs.ny.gov will NOT be considered.

Vacancy ID: 179596

Duties description

The Municipal Services Division provides technical advice and assistance to 95 local civil service agencies on the full range of civil service activities as required by Civil Service Law. Division staff also support the Commission in its monitoring of New York City's provisional employee reduction activities, review of local rulemaking proposals, and analysis of section 211 waiver requests. This position will play an important role in working with local civil service agencies throughout New York State as they strive to hire more public servants into key roles in local government.
The Human Resources Specialist 1 or Trainee 1 or 2 (Municipal Assistance) duties in the Municipal Services Division will include but are not limited to the following:
The Municipal Services Division (MSD) has the lead role for supporting the 95 local civil service agencies in New York (counties, cities, and towns) who are responsible for merit system administration for more than 360,000 local government employees. We are looking to fill two positions to help ensure the continued success of these agencies. A Human Resources Specialist will:

• Learns how to research the Civil Service Law, local civil service rules, and other resources to be able to provide correct technical advice and assistance to local civil service agencies.
• Learns about the police appointment process, rights of military service members, and other occupational areas unique to local civil service administration.
• Learns to review transactions such as transfers, reinstatements, non-competitive promotions, use of appropriate eligible lists, use of preferred eligible lists, etc.
• Learns how local eligible lists are established, canvassed, and certified.
• Learns how to review local records such as employee roster records, payrolls, eligible lists, applications for examination, etc.
• Learns about the roles and responsibilities of local civil service agencies, the NYS Commission, local appointing authorities and the Department of Civil Service.
• Provides training to local civil service agency staff and local government officials on a variety of topics related to civil service administration.
• Works on the development of policies, procedures, user’s guides, memos, presentations, and other communications tools to support the Department’s current programs, future state initiatives, and other civil service-related matters.
• Visits local civil service agencies to review the agency’s operations, meet staff, and build trust.
• Learns how to classify positions in local government and how to train others to do the same.
• Learns how to prepare reports about the Division’s operations and programs such as NY HELPS, examination programs, 211 waivers, etc.
• Assists with the updating of Division resources, operating procedures, manuals, and other written guidance.
• Assists with the coordination of the Division’s training programs such as the Civil Service Institute and the Annual Training Conference.

Minimum Qualifications:

NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
A bachelor's degree and two years of professional experience providing consultation and technical assistance to municipal civil service agencies and government officials on merit system issues; evaluating requests from municipal civil service agencies, and State and local government employers for approval by the State Civil Service Commission; and monitoring the performance of municipal civil service agencies in administering the Civil Service Law.

Substitution:
a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be administrative by Civil Service.

70.4 TRANSFER QUALIFICATIONS:
Current New York State employee with one year or more of permanent, contingent-permanent or 55B/C service in a position allocated to a Grade 11 or higher and who has passed the PCO exam and has a bachelor’s degree* may be eligible for appointment.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

55B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:

A Bachelor’s degree or higher.*

Additional Comments

#TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.

The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.
Among its duties, the Department:

• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov

HOW TO APPLY

If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.

Job Type: Full-time

Pay: $55,005.00 - $80,860.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Albany, NY 12223

Salary : $55,005 - $80,860