Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS) - Region 9

Duties Description

A Contract Management Specialist 1 is an entry level; professional, assists higher level professional staff, works with limited independence, may supervise clerical and other support staff. This position may require completion of a two-year traineeship.

The Duties Include But Are Not Limited To

• Maintain Regional Program and Project Management databases.
• Assure the quality and coordinate the submission of new Initial Project Proposals (IPP’s) for inclusion in the Region’s capital program.
• Coordinate the review of, and process proposed additions or changes to capital work programs and projects.
• Review, process, and document requests for Federal and State funds.
• Use Geographic Information Systems mapping, scheduling software, and proprietary computer applications to obtain and analyze information to support capital program and project development functions.
• Act as a liaison between Main Office and Regional groups to facilitate monitoring of project schedules, costs and funding obligations.
• Assist in preparing STIP/TIP modifications and amendments.
• Collect, maintain, track and interpret information on program and project related costs and schedules.
• Assist with development and reporting of performance measures for Regional Capital program delivery.
• Assure data quality through continued analysis and audit of available information.
• Independently prepare reports and presentations for Regional Executive Management.
• Assist in long range funding efforts and capital program update activities.
• Participate in public outreach activities for individual projects and initiatives.
• Perform additional duties, as required and/or directed, to support transportation program and planning related function.
  
  

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

Contract Management Specialist Trainee 1

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

A bachelor’s or higher degree.

Your degree must have been awarded by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

Contract Management Specialist Trainee 2

A bachelor’s or higher degree AND

one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

A Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.

Contract Management Specialist 1 Full Level

A bachelor’s or higher degree AND

two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

A Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NYHELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
  
  

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.