Senior Budgeting Analyst/Trainee 1/Trainee 2 (NY HELPS)

Description

Duties Description

The incumbent will support the Disaster Recovery Programs: Finance - Budget Unit. Duties include, but may not be limited to:

• Prepare, monitor, and adjust various program spending plans based on budgeted and actual expenditure data.
• Develop Division of Homeland Security and Emergency Services (DHSES) Federal Emergency Management Agency (FEMA) Public Assistance Projects securing millions of dollars in federal revenue.
• Evaluate and quantify necessary resources required for new initiatives and services.
• Review and analyze current budgeting problem areas, status of current projects, and deadlines and agency guidelines to determine project priorities.
• Allocate, monitor, and report on assigned program area disbursements and revenue.
• Correspond with DHSES staff, the Division of the Budget, the Office of the State Comptroller, and other State agencies to ensure inquiries are handled and reporting requirements are met.
• Review and approve coding for purchase requests through the agency’s Purchase Request system.
• Coordinate with the Business Services Center within the Office of General Services on budget coding errors and corrections to ensure the continuation of the daily operations of the agency.
• Generate and track agency purchase requests in the Agency Spending Controls Application (ASCA).
• Gather additional background information through a review of related reports, past experiences, and through interviews with program staff. Incumbent may confer with or report to supervisor on relevant criteria.
• Investigate, identify, and evaluate new ideas, techniques, practices, and systems which may be of value in performing budgeting analyses.
• Incumbent may recommend interchange of funds between program areas as authorized, to support the agency’s spending needs.
• Prepare and submit budget journals in the Statewide Financial System (SFS) to the Division of Budget and the Office of the State Comptroller to adjust appropriations in support of DHSES’ spending needs.
• When necessary, assists with the budgeting functions at the agency’s Emergency Operations Center in the event of a weather or emergency-related activation.
• Analyze data pertaining to various program objectives to develop appropriate findings.
• Identify and analyze potential solutions and develop recommendations based on findings.
• Incumbent may present budget information and analyses to program staff or supervisory staff either in writing or orally.
• Performs other duties as required.
• Work schedule may vary based on operational need.
  
  

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

• Senior Budgeting Analyst level requirements:
• Budgeting Analyst Trainee 1 (equated to SG-14): A bachelor's or higher degree.
• Budgeting Analyst Trainee 2 (equated to SG-16): A bachelor's degree AND one year of professional experience in budget estimation, justification, and expenditure control functions.
• Senior Budgeting Analyst, SG-18: A bachelor's degree AND two years of professional experience in budget estimation, justification, and expenditure control functions.
  
  

Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as a Senior Budgeting Analyst and are interested in reassignment; OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, 52.6 of the Civil Service Law.

Additional Comments

Candidates who are currently 55b/c eligible and meet the minimum qualifications are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
  
  

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.