What are the responsibilities and job description for the Contract Management Specialist 2 - 4379 position at NYS Office of Information Technology Services?
Description
Duties Description
ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.
Under the direction of a senior Contract Management Specialist, the Contract Management Specialist 2, will be assigned to the Vendor Sourcing and Management Office (VSMO) within the Chief Strategy Office (CSO) and will lead and perform activities associated with contractual, administrative, and fiscal management services.
Duties will include, but are not limited to, the following:
Minimum Qualifications
Transfer: Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as a Contract Management Specialist 2; OR who are in a title SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.
Reinstatement: If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed above.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list for this title to be list appointed.
Additional Comments
Some positions may require fingerprinting.
Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview.
Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.
For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
Duties Description
ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.
Under the direction of a senior Contract Management Specialist, the Contract Management Specialist 2, will be assigned to the Vendor Sourcing and Management Office (VSMO) within the Chief Strategy Office (CSO) and will lead and perform activities associated with contractual, administrative, and fiscal management services.
Duties will include, but are not limited to, the following:
- Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles.
- Identify appropriate contract vehicles for use in purchasing goods and services.
- Conduct Request for Quotes under state centralized contracts.
- Provide procurement support on the development of Statements of Work (SOWs) by program areas and clusters as needed.
- Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases.
- Source PRs to Purchase Orders (PO) in the SFS.
- Prepare procurement records into separate procurement packages.
- Update ITS internal procurement tracking spreadsheets and databases.
- Perform vendor management such as participating in vendor meetings pertaining to current or prospective procurements.
- Review and process agency contract amendments and extensions as required.
- Participate in the development of single/sole source justifications as required and justifications of the reasonableness of rates charged by vendors.
- Interact with OGS BSC on Purchase Requests (PR)/Purchase Order (PO) creation.
- Manage the procurement process for software license renewals.
- Interact with ITS budget and accounts payable staff.
- Monitors unit shared mailbox(es).Identify and process required Purchase Order Change requests needed for submission to OGS BSC.
- Provide guidance to agency program staff in the contract development, approval, execution, and amendment process.
- Interact with ITS attorneys on contractual matters.
- Complete P-Card purchases as requested and reconcile charges monthly through SFS.
- Provide information requested for OSC audits.
- Perform a full range of supervisory duties as needed.
Minimum Qualifications
Transfer: Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as a Contract Management Specialist 2; OR who are in a title SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.
Reinstatement: If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed above.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list for this title to be list appointed.
Additional Comments
Some positions may require fingerprinting.
Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview.
Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.
For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
- Thirteen (13) paid holidays annually
- Up to Thirteen (13) days of paid vacation leave annually
- Up to Five (5) days of paid personal leave annually
- Up to Thirteen (13) days of paid sick leave annually for PEF.
- Up to three (3) days of professional leave annually to participate in professional development
- Eligible employees and dependents can pick from a variety of affordable health insurance programs
- Family dental and vision benefits at no additional cost
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
- And many more.
Salary : $88,639 - $106,454
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