Office Assistant - NYU Langone Cardiology Associates - Mineola *Afternoon Shift

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Cardiology Associates - Mineola *Afternoon Shift*.

In this role, the successful candidate The Welcome Center Representative will be responsible for facilitating classes on health and wellness, supporting department projects, assisting with financial and tax documentation, and managing essential administrative tasks. This full-time position is ideal for a candidate with strong organizational skills, an interest in health education, and a keen eye for detail. This role requires someone proactive, with a talent for project management and the ability to work independently.

Job Responsibilities:

• Oversee front desk operations, including handling inquiries and directing them to the appropriate resources or personnel.
• Assist with the coordination and planning of classes and workshops, including scheduling, registration, and participant communication.
• Facilitate and organize health and wellness task, including fall prevention programs, to educate and support the community.
• Manage and support project management tasks, including coordinating schedules, tracking progress, and ensuring deadlines are met.
• Collaborate with instructors and staff to ensure smooth execution of classes and workshops.
• Provide administrative support for special events and programs, including preparation, setup, and follow-up.
• Monitor inventory of supplies and materials, and place orders as needed.
• Address and resolve any issues or concerns raised by visitors or members in a professional and courteous manner.
•  Support the preparation of taz-related documentation, includeing working on the departments 990 tax form in collaboration with the finance staff.
• Support the marketing and promotion of classes, workshops, and events to ensure robust participation.
• Attend health fairs, walks, and other community events to represent the organization and promote its services.
• Ensure compliance with all hospital policies, regulations, and standards.

Minimum Qualifications:
To qualify you must have a High school diploma or equivalent required
1 year previous experience in a health education, customer service or administrative role, with a focus on project management.
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software applications.
Demonstrated ability to manage projects, including planning, execution, and follow-up.
Friendly, approachable, and professional demeanor with a strong commitment to customer service.
Ability to work flexible hours, including evenings and weekends, as needed.

Preferred Qualifications:
Additional education or certifications in health education, customer service, project management, or related fields is a plus.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $51,206.48 - $51,206.48 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here