Per Diem-Unit Secretary 7:00a -7:00p

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women’s imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices. For more information, go to NYU Langone Hospital—Suffolk , and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a PD-Unit Secretary.

In this role, the successful candidate Under the general supervision of the Nurse Manager or designee, and according to established policies and procedures, provides clerical support for assigned nursing unit/units. This includes order transcription, computer entry, medical record maintenance and telephone and electronic communication management. Participates in the orientation of new employees.

Job Responsibilities:

1.  Order Transcription/Computer Entry
     Demonstrates accuracy in transcription of physician orders to the Kardex
    Enters date, initial and CRT for each order following computer entry
    Demonstrates accurate and timely computer entry of patients admission/ongoing 
        orders, and enters discharge, transfer or expiration data
    Communicates with nursing staff to insure timely management of STAT orders
    Organizes workload to ensure timely entry of physician orders
    Demonstrates knowledge of computer downtime procedures
    Documents accurately and legibly on all documents
    Completes inventory and arranges for supply order as directed   
    Completes requirement for data entry on height, weight and allergy screens at time of 
        patient admission
    Updates advanced directive screen when indicated

2.  Medical Record Maintenance
    Maintains confidentiality of patients medical records
    Assembles medical record for newly admitted patients
    Provides for timely and efficient filing of reports in the medical record
    Maintains and updates medical records to insure filing and labeling accuracy
    Prepares, photocopies, and routes the medical record to designated sites upon 
        patients discharge, transfer or expiration
    Maintains overflow medical records in accurate order
    Maintains adequate charting materials and supplies on the unit

3.  Telephone and Electronic Communication
    Utilizes appropriate technique when answering the telephone
    Answers telephone calls in a friendly and courteous manner
    Demonstrates ability to access the hospital in-house paging system
    Responds to routine inquires and relays calls and messages
    Demonstrates the ability to complete the tasks of facsimile transmission and 
        photocopy duplication
    Updates and forwards daily census to the Admitting Department in compliance with 
        the daily requirement
 

4.  Customer/Interpersonal Relations
    Demonstrates awareness and participates in activities that support customer 
        satisfaction
    Performs timely notification of transfers, discharges, expirations to the Admitting 
        Office (Nursing Supervision after 4:00PM) to facilitate the admission process
    Interacts effectively with the staff on the unit and in other departments
    Accepts assignments willingly and goes to other units when required
    Willingly completes various errands as requested
    Works collaboratively with management to improve the environment of care for 
        patients, family and personnel
    Seeks out and utilizes the Nurse Manager or Nursing Administrative Supervisor to 
        address issues that require their assistance to resolve
    Participates in the evaluation of the quality and effectiveness of policy and procedure 
        and supports measures to improve practice
    Maintains personal appearance as outlined in organizational guidelines

5.  Continuing Education/Meeting Attendance
    Attends and participates in educational programs and meetings offered in the hospital 
        to maintain competence
    Complies with staff meeting attendance requirements

Minimum Qualifications:
To qualify you must have a High School Diploma or GED
Ability to read and write at a level normally acquired through completion of high school to complete order entry, comprehension of written or verbal instructions, order transcription and medical record maintenance
Interpersonal skills necessary to effectively interact with hospital personnel, medical staff, and patients or family.
Basic analytical skills necessary in order to gather and interpret routine data, maintain records, and organize workload.
Ability to concentrate and pay close attention to detail to complete required services in accordance with established schedules and deadlines

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online

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View NYU Langone Hospital-Suffolk Equal Employment Opportunity (EEO) policyKnow Your Rights: Workplace discrimination is illegal

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $28.61 - $28.61 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.