What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT/RECEPTIONIST position at O'Hagan Meyer?
O'Hagan Meyer is seeking to hire a full-time Receptionist / Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.
Duties & Responsibilities :
- Greeting Clients and Visitors
- Operating multi line phone system including transferring calls and forwarding voicemails
- Scheduling and confirming appointments
- Maintain firm conference room schedule and calendar
- Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
- Scanning and distributing incoming mail and deliveries daily
- Mailing documents via USPS, USPS Certified, UPS, and FedEx
- Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
- Keeping reception area clean, organized and presentable for guests
- Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
- Other projects and tasks as assigned
- Assist as backup for file clerk
- Assist with additional administrative tasks and projects as assigned by the office manager.
- Collaborate in the planning and execution of office social events with office manager.
- Crosstrain on firm technology systems (document management, calendaring, others as needed)
Requirements
Education & Experience :
High school diploma or equivalent.
Physical Requirements :
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
Compensation : $40,000-47,000 per year
Benefits
Salary : $40,000 - $47,000
