What are the responsibilities and job description for the Records Manager position at O'Melveny & Myers LLP?
It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside diverse, dynamic, and team-oriented colleagues on evolving issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.
With approximately 850 lawyers on three continents, more than 40 practice and industry service areas, and strong cultural ties to all our locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility. We’re proud to have ranked among the Top 3 “Best Law Firms To Work For” in Vault’s Law Firm Rankings for eight consecutive years.
So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance , year-end highlights , and on LinkedIn , Twitter , Facebook , Instagram , and YouTube .
At O'Melveny, we know our commitment to DE&I is a true differentiator—a fundamental requirement of a healthy business and a key to its success. We want our firm to be a place where all people can enjoy a sense of belonging and feel empowered to contribute and grow. The diverse perspectives and experiences that our people bring to their work drive innovation and excellence. They create a vibrant and dynamic workforce that make us uniquely prepared to serve our clients. At O'Melveny, we are proud of our achievements, but diversity and inclusion is a work in progress. It always will be because our profession, our firm, our clients, and their issues keep changing. So must we. So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance, year-end highlights, and on LinkedIn, Twitter, Facebook, Instagram, and YouTube.
O'Melveny is seeking a dynamic and proactive Records Manager in one of our West Coast offices to spearhead our records management operations across our West Coast offices. This pivotal role entails managing the firm's information and records assets, ensuring their accuracy, maintenance, and accessibility. The Records Manager will supervise various staff projects, oversee the transfer and intake of client files, and manage the onboarding and offboarding process of attorneys and staff. The successful candidate will streamline the firm’s information management throughout its lifecycle, contributing to the efficiency and productivity of our operations. This role also involves managing departmental projects, processes, and assignments, while playing a crucial part in executing the Firm's strategic plan pertaining to the Information Governance Program. We seek a leader who can not only manage but also innovate and improve our information management practices.
Essential Duties And Responsibilities
With approximately 850 lawyers on three continents, more than 40 practice and industry service areas, and strong cultural ties to all our locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility. We’re proud to have ranked among the Top 3 “Best Law Firms To Work For” in Vault’s Law Firm Rankings for eight consecutive years.
So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance , year-end highlights , and on LinkedIn , Twitter , Facebook , Instagram , and YouTube .
At O'Melveny, we know our commitment to DE&I is a true differentiator—a fundamental requirement of a healthy business and a key to its success. We want our firm to be a place where all people can enjoy a sense of belonging and feel empowered to contribute and grow. The diverse perspectives and experiences that our people bring to their work drive innovation and excellence. They create a vibrant and dynamic workforce that make us uniquely prepared to serve our clients. At O'Melveny, we are proud of our achievements, but diversity and inclusion is a work in progress. It always will be because our profession, our firm, our clients, and their issues keep changing. So must we. So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance, year-end highlights, and on LinkedIn, Twitter, Facebook, Instagram, and YouTube.
O'Melveny is seeking a dynamic and proactive Records Manager in one of our West Coast offices to spearhead our records management operations across our West Coast offices. This pivotal role entails managing the firm's information and records assets, ensuring their accuracy, maintenance, and accessibility. The Records Manager will supervise various staff projects, oversee the transfer and intake of client files, and manage the onboarding and offboarding process of attorneys and staff. The successful candidate will streamline the firm’s information management throughout its lifecycle, contributing to the efficiency and productivity of our operations. This role also involves managing departmental projects, processes, and assignments, while playing a crucial part in executing the Firm's strategic plan pertaining to the Information Governance Program. We seek a leader who can not only manage but also innovate and improve our information management practices.
Essential Duties And Responsibilities
- Foster a culture of continuous improvement by guiding and inspiring staff, and ensuring their growth aligns with departmental and firm standards, needs and goals.
- Help to champion the implementation and maintenance of an effective information governance framework, proactively monitoring data quality and spearheading the adoption of cutting-edge data governance tools and technologies.
- Help drive the integration of innovative technologies, such as generative artificial intelligence, to enhance efficiency and introduce automation in the records management process.
- Take the lead in generating and managing compliance and audit reports, including retention schedules and destruction logs, turning data into actionable insights.
- Collaborate with IT teams to effectively manage, operate and maintain information technology systems, including the implementation of new records management software and document management systems.
- Take ownership of the onboarding and offboarding process for attorneys and staff, including the management of the intake and transfer process to ensure the proper archiving, confidentiality, and security of all client files.
- Build strong partnerships with third-party vendors for secure storage, destruction, or digitization of records, actively participating in reviewing vendor contracts for optimal compliance and cost-effectiveness.
- Lead quality control reviews for departmental procedures and processes, fostering a culture of excellence and continuous improvement across all operations.
- Carry out additional duties and responsibilities as assigned.
- Five years supervisory experience in a large, legal records environment.
- A strong command of records center management principles is required.
- A four-year college degree and/or IG certification is preferred.
