Business Support Specialist

Duties and Responsibilities

Office Support and Customer Service

• Completing routine office tasks including distributing mail and deliveries, answering main phone line and routing calls, monitor office supplies and equipment servicing, and assisting in event coordination.
• Assist with Order Entry, as needed. Marketing - Assist in managing and maintaining social media accounts and website, including blog posts, by connecting with the plants to post industry-related images and content.
• Work with Marketing and Sales at Central Office to supply promotional items and marketing materials.
• Manage the OMS Brand, including maintenance of the company presentation.

Safety and Human Resources

• Engage in the hiring process, including scheduling interviews and conducting math tests.
• Support the new employee process, including scheduling orientation and ongoing follow-ups.
• Support the Safety Program, as required, including management of Steel Boards, Near Miss and MyCI Programs, purchasing safety supplies and PPE, and scheduling weekly or monthly safety meetings.
• Write, update and/or distribute the location newsletter.
• Manage UltiPro and Cornerstone, including updating records, posting requisitions and uploading files. Planning, Production and Materials
• Update Secondary and Production Schedules, as needed.
• Update job status in Epicor, including releasing, closing or cancelling jobs.
• Complete routine tasks including printing travelers, blueprints or cycle counts, running reports from Epicor, entering cycle counts, filing completed job travelers, scheduling truck deliveries, scanning shipping papers, scheduling scrap pick-up and coordinate scrap billing.

Purchasing and Finance

• Assist in purchasing consumables and other plant supplies.
• Manage the Plant Purchasing Card.
• Complete routine tasks including issuing purchase order numbers, coding invoices, indexing daily receipts, signing for vendor services, processing
• Return Authorizations and submitting new vendor requests.

Skills and Qualifications

• 3-5 years of applicable experience, required.
• Proficiency in Microsoft Excel, Word, Outlook and PowerPoint.
• Strong analytical and organizational skills and attention to detail.
• Strong customer-focused communication skills.
• Associates or Bachelor’s degree, preferred. High school diploma or equivalent, required.
• Responsibilities may require proficiency in Adobe InDesign/Photoshop/Illustrator. Job Description

Physical Requirements

• Ability to lift 20 lbs. as needed.
• Ability to bend, stand, climb, twist and stoop for extended periods of time.
• Ability to perform sedentary work including sitting for extended periods of time.
• Ability to operate standard office equipment.
• Have good vision of 20/30 with corrective lenses.
• Ability to maintain coordination of hand and finger movements to grasp and manipulate objects with precision.
• Travel as needed to accomplish desired results. Overnight travel may be required occasionally.

Subject to environmental conditions that occur indoors and outdoors which includes but is not limited to exposure to changing temperatures, loud noises, vibration from use of equipment and the following: Hazards: Variety of physical conditions, such as proximity to moving mechanical parts, electrical current, exposure to high heat or exposure to chemicals. Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin – fumes, odors, dust, mist, gases or poor ventilation. Oils: there is air and/or skin exposure to oils and other cutting fluids

About Us

At O’Neal Manufacturing Services (OMS), we build things! As an O’Neal Industries affiliate company, we are a leader in the fabrication of steel and metal products that shape the world in which we live in. Our culture is driven by honesty, integrity, and respect. We set high expectations for ourselves in providing a safe and diverse work environment. If you are looking to be part of a dynamic company to build your career, visit onealmfg.com/careers to learn more!

OMS Bristol supplies parts for trains, forklifts, construction equipment and more! Located on the northwest side of Ambridge, OMS Bristol is home to a variety of equipment, including: lasers, oxy burners, machining centers, welding, and forming tools.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)