Legal Secretary/Paralegal

Job Title: Legal Secretary/Paralegal

Location: Mt. Pleasant, Michigan

Job Type: Full-time; Monday – Friday, 8:00 a.m – 5:00 p.m

Overview:

We are seeking a highly organized and detail-oriented Legal Secretary/Paralegal to support our legal team in a fast-paced law office environment. The ideal candidate will have a strong understanding of legal procedures, excellent communication skills, and the ability to handle multiple tasks effectively. As a Legal Secretary/Paralegal, you will play a vital role in ensuring the smooth operation of daily legal tasks, providing administrative support, and assisting attorneys with case preparation.

Key Responsibilities:

• Provide administrative assistance to attorneys, including managing schedules, appointments, and meetings.
• Prepare and format legal documents such as pleadings, motions, discovery, and contracts.
• Maintain and organize case files, client records, and legal documents both in physical and digital formats.
• Draft correspondence, including letters, emails, and client updates.
• Answer phone calls, take messages, and direct calls to appropriate personnel.
• Deliver and file legal documents with courts, government agencies, and other entities in compliance with Michigan’s rules and deadlines.
• Communicate with courts, clients, opposing counsel, witnesses, and experts to schedule meetings and appointments.
• Maintain client confidentiality and ensure adherence to professional conduct rules.
• Assist attorneys in preparing for meetings, hearings, and trial by organizing materials and client information.
• Enter timekeeping data and prepare billing reports for clients as necessary ensuring all timekeeping is accurate and up-to-date.

Job Requirements:

• High school diploma or equivalent (e.g., GED) required.
• Associate’s degree in Paralegal Studies, Legal Secretary Studies, or related field is a plus.
• A minimum of 2 years of experience working as a Legal Secretary, Paralegal, or in a similar role is preferred.
• Knowledge of Michigan court rules, legal procedures, and documentation requirements.
• Strong knowledge of office software such as Microsoft Office Suite (Word, Excel, PowerPoint), legal management software (such as Clio or LEAP), and document management systems.
• Strong typing skills. Ability to type 80 wpm minimum.
• Proficient in legal document drafting and filing procedures.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple cases and deadlines simultaneously in a fast-paced environment.
• Attention to detail, strong organizational skills, and the ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team-oriented environment.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Ability to lift and carry legal files and documents up to 25 lbs.

Compensation:

Competitive salary based on experience, along with benefits such as health insurance and paid time off.

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To Apply:

Please submit your resume and cover letter detailing your qualifications and relevant experience. Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $15