What are the responsibilities and job description for the Secretary position at O2EPCM, Inc. dba O2 Engineering, Projects &...?
Position Title: Secretary
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.
Position: Secretary
Salary Range: $67,000 - $74,000
Location: Onsite (Los Angeles, CA)
Type: Full-Time
Public Works, Project Management Division II, is seeking an experienced Secretary to perform a variety of administrative tasks.
Candidates are required to have 5 or more years of a wide range of administrative and office support experience.
Responsibilities:
- Provides administrative support to ensure efficient office operations.
- Handles administrative requests and queries from senior managers and division staff.
- Heavy proofreading and processing of general correspondence, such as letters, memos, reports, and Board letters.
- Checks correspondence submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are accurate and included.
- Develops and maintains physical and digital filing systems.
- Gathers data by contacting employees, other divisions, and/or agencies for general information and/or to prepare reports.
- Maintains appropriate document control logs by entering information as to type of documents, dates received/transmitted, and file location.
- Schedules meetings and maintains conference room schedules. Manage phone calls for management.
- Directs callers to appropriate individuals, divisions, or projects where assigned.
- Operate multiple types of reproduction equipment (ie. scanners, printers).
Required Skills:
- Strong attention to detail for grammar, spelling, punctuation, and problem-solving skills.
- Effective written and oral communication skills are required to work with all levels of staff, managers, and contractors.
- Strong organizational skills.
- Must be able to multitask, follow through on all tasks to completion, and work with minimal direction and supervision.
- Must be proficient in Microsoft Office (Outlook/Office 365, OneDrive, Teams, Excel, Word, PowerPoint).
- Good interpersonal skills.
- Typing rate: 40 net words per minute.
- Minimum of five years of administrative work experience.
Please note, if you move forward in the submission process, you will be asked to provide the following below.
- Most updated resume
- Certifications or Licenses obtained
- 3-4 Professional References
- Project List with values, dates, and company of any projects worked
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.
Employee Benefits:
- 100% paid base coverage (Health, Vision, & Dental insurance).
- 401(k)
- Paid Holidays
- Paid Sick
- Paid Vacation
- EAP - Employee Assistance Program
O2EPCM, Inc. https://o2epcm.com/
NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.
Salary : $67,000 - $74,000