Executive Director Administrative Assistant

Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring the smooth operation of the office and providing high-level administrative support. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Participate in developing the Chamber budget annually, while working within that budget throughout the year.
• Help maintain financial records and report to the Board as requested.
• Assist the Board in recruiting and developing new Board members as well as selecting members for committee assignments; assist committee members as needed and appropriate.
• Maintain and process fiscal tasks including: accounts payable, accounts receiveable, expense approval, checking account maintenance, Payroll, assist accountant with tax returns, internal fiscal controls that improve the overall financial performance of the Chamber, and provisions to insure Non-Profit status.
• Provide member information to guests, tourists, new residents, or new businesses.
• Manage the Chamber office during scheduled times, or arrange coverage when otherwise unavailable; perform necessary clerical duties such as word processing, answering Chamber office phone, filing, using office equipment, etc.; receive and assist visitors; respond to messages and inquiries; mailings, print and stuff all chamber mailings.
• Maintain sponsor display sign in log cabin park year round, and during chamber events.
• Create monthly E-newsletter in Constant Contact and distribute to members.
• Put together and update new membership packets.
• Help with event planning and preparation as well as day of event.
• Social Media Management: Oversee and manage all social media platforms, including content creation, posting, scheduling, and engagement with followers to enhance online presence.
• Order office supplies and maintain inventory.
• Maintain membership records, add/update information, add/delete new or old members.
• Maintain chamber website, update member info as well as news and events.
• Seek out and attend all approved training and networking opportunities.
• Maintain chamber lobby, re-fill brochures, order new brochures/business cards yearly.
• Implement and comply with all Chamber policies.
• Direct and carry-out all Chamber objectives.
• Other duties as assigned and directed by the Executive Director and/or Board of Directors.

SKILLS AND QUALIFICATIONS:

• Must possess high school diploma or equivalent; prefer post-secondary education and experience with sales and working with the public.
• Must have a working knowledge of all relevant office equipment including: computers, printers, multi-line phone, etc.
• Must have experience or ability to readily learn QuickBooks software, Microsoft Word, Excel, and Publisher.
• Should be relatively proficient in keyboarding, with excellent spelling, punctuation, and grammar skills.
• Must have excellent written and verbal communication skills, including phone etiquette.
• Must be organized, have good judgement, and the ability to work independently.

If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 21 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift
• Weekends as needed

Ability to Commute:

• Oak Harbor, OH 43449 (Required)

Ability to Relocate:

• Oak Harbor, OH 43449: Relocate before starting work (Preferred)

Work Location: In person

Salary : $16 - $20