Accounts Payable /General Accounting Staff | Miami Beach Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview

Position Summary:

This position plays a critical role in supporting the fiscal health and sustainability of the Miami Beach Convention Center by providing comprehensive accounting and administrative support to the Finance Department. This position is responsible for accounts payable and receivable processing, assisting with payroll functions, month-end reconciliations, vendor management, and financial reporting.

The ideal candidate will possess exceptional organizational and problem-solving skills, attention to detail, and the ability to manage multiple tasks effectively. Proficiency in accounting software and Microsoft Office, particularly Excel, is essential. This role requires strong communication skills and a collaborative mindset to ensure accurate and timely financial operations that align with the department's mission of integrity, transparency, and financial excellence.

This role pays a yearly salary of $60,000 to $65,000.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until April 18, 2025.

Responsibilities

Responsibilities:

• Provide general office / administrative / accounting support including input, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly union payroll data entry, union timekeeping verification, and union deductions file.
• Perform month end closing, reconciliations and entries into accounting software for A/P, A/R, and general journal entries
• Serve as back-up for events settlements
• Performs different tasks within invoices, bill payment and reconciling.
• Examine and verify a variety of financial documents and reports.
• Understand billing system and work with Director of Finance/department heads to ensure proper handling and posting of invoices.
• Confirm current W-9 & COI is available for all vendors and obtain form where missing.
• Set up new vendors and enter appropriate information into the accounting system.
• Communicates clearly and accurately with vendors to ensure that billing discrepancies are identified, communicated and resolved.
• Reconcile monthly vendor statements.
• Answers vendor/staff questions via phone and email.
• Provide general office and clerical support: preparation of weekly package to DOF copying, filing, correspondence, telephone inquiries.
• Assist Director of Finance with financial reporting and analyses.
• Other miscellaneous projects and duties as assigned by Director of Finance.

Other:

• Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.
• Operate a computer to perform accounting functions
• Assist with annual audit process.
• Cross training as team covers for vacations etc.
• English and Spanish are a plus, but not required

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications

Qualifications:

• Self-starter, exceptional organizational skills, detail oriented, and ability to handle multiple assignments.
• Ability to apply conflict resolution and problem-solving skills in a team-oriented environment.
• Outstanding communications skills.
• Proficient in using Microsoft Office products, with an emphasis on Excel and Word.

Education & Experience:

• Associate’s degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required. (Entry-level finance professional)
• At least three years of general accounting experience with a public assembly facility.

Skills & Abilities:

• Proficient computer skills with a knowledge of Excel spreadsheet.
• Excellent math skills and attention to detail.
• Ability to interact with all levels of staff, including management and clients.
• MS Office Excel, Adobe, ERPs and CRMs, Sage100, NetSuite, Momentums, & Coupa experience preferred.

Physical Demands:

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Accounting Clerk Job successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Accounting Clerk Job.

While performing the Accounting Clerk Job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Work Schedule:

The work schedule for this position typically consists of a 5-day workweek, Monday through Friday, from 8:30 AM to 5:00 PM. After the three-month probationary period, the option to work remotely one day per week will be available. However, the schedule may vary based on venue needs, specific projects, or events. Flexibility is essential, as business demands may occasionally require evening, weekend, or holiday availability.

Dress Code:

Employees are expected to maintain a professional appearance through appropriate attire and good grooming, reflecting the dignity and decorum required for public-facing roles.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Salary : $60,000 - $65,000