Executive Assistant| BOK Center

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview

The Executive Assistant, will be responsible for assisting the executive team and ensuring smooth operations and communication within the organization. This role reports to the General Manager and will involve managing schedules, coordinating meetings, handling correspondence, and providing general administrative assistance. This is a critical position that requires strong organizational skills, excellent communication abilities, and the ability to multitask in a fast-paced environment.

This role will pays a wage of $20 to $22.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

About the Venue

The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues.  

The Cox Business Convention Center (CBCC) is located in the Arena District in downtown Tulsa, CBCC is a modern and award-winning venue providing over 275,000 SF of flexible event space.  Owned by the City of Tulsa for over 50 years, the CBCC has been host to every kind of event imaginable!

Responsibilities

• Assists in maintaining General Manager and AGM’s calendar and acts as a gatekeeper to effectively manage their time. Extensive calendar and meeting management requiring interaction with both internal and external contacts and stakeholders.
• Provides proactive support to the GM to include research, correspondence, presentations, maintaining confidential matters and support of strategic planning efforts.
• Assists in the preparation of administrative reports, performs difficult and/or sensitive information gathering, computes statistics, and distributes such reports to the appropriate people.
• Helps in preparation of monthly reports submitted to Corporate Officers and Contract Administrator.
• Submits weekly reports to Corporate Officers by collecting data from all departments and reformatting prior to submission.
• Manages expense reporting for the GM and other members of the Sr. leadership team.
• Maintains and files original facility-vendor contracts.
• Maintains various organizational and association memberships for senior staff members.
• Coordinates travel itineraries and hotel arrangements for staff members as requested and approved by the General Manager
• Coordinates the purchase, installation, and maintenance of all office equipment.
• Order all office supplies, breakroom supplies, and other various office materials.
• -Assists other departments (Events Services, HR, etc) with various administrative tasks including but not limited to distributing paychecks, planning staff events and community service activities, mail, answering the main phone line for the facility, and registering visitors upon entry.
• General office duties as assigned.

Qualifications

• Education: High School Diploma or equivalent required and 4 year degree preferred.
• Experience: Minimum 2-4 years of experience as an Executive Assistant supporting multiple roles.
• Proficient in Microsoft Office and other essential software. Strong verbal and written communication skills. Must be detail oriented, and have strong organization skills as well as time-management, documentation, and problem-solving skills.

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Salary : $20 - $22