Executive Assistant - Oakes Auto Group

Executive Assistant – Oakes Auto Group

We are looking for an Executive Assistant to join our growing team! As an Executive Assistant, your primary responsibility provides support to the executive team. Dealership experience is not required, but our ideal candidate should be project orientated, have administrative support experience, excellent communication skills, and outstanding customer service skills. The Executive Assistant will work closely with team members across various departments to ensure that deadlines and priorities are met. If this sounds like you, apply now!

 Responsibilities

• Serve as the point of contact for high-level executives within the auto dealership

• Assist with executive schedules, including travel arrangements, itineraries, and team meetings

• Document core processes for all employees to follow daily with each department across all dealerships

• Manage special projects and initiatives on behalf of the executive team and ensure timely follow-up on project steps

• Manage office duties such as organizing filing systems, facilitating expense reports, and ordering office supplies

• Assist with meeting preparation and transcribing meeting minutes

• Provide other general administrative assistance and project support as needed.

• Perform other duties as assigned

 Qualifications

• High school diploma or GED equivalent is required

• Two or more years of experience working as an executive assistant to a Director, VP or higher-level executive

• Some experience in HR functions and recruitment

• Possess a valid driver’s license and pass a background check

• Strong organizational skills, interpersonal skills, time management skills and verbal communication skills

• Able to maintain confidentiality when dealing with sensitive information

 Benefits

• Dental insurance

• Employee assistance program

• Employee discount

• Health insurance

• Life insurance

• Paid time off

• Professional development assistance

• Vision insurance

We are growing rapidly and in need of exceptional people to lead our teams! Mentorship provided and career paths are available for talented and driven individuals who wish to advance to the top of their field. This is not just a job, but an opportunity to develop all of your skills and discover your potential. 

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.