Accounts Payable Clerk

Job Summary

Maintains accurate records of transactions, maintains exact records of accounts payables; reconciles accounts payable with invoices, processes expense reports; writes and/or issues payments on accounts, process petty cash and transfers funds. 

Job Knowledge, Core Competencies and Expectations

• Demonstrates excellence in the following areas: Attendance, Teamwork, Work Ethic, Positive Attitude, Professional Appearance and Demeanor, Communication Skills, Relationship with other staff, Relationship with Supervisors/Management, Dedication to delivering excellence to members, follows all policies and procedures.
• Able to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Basic knowledge to process documentation required to pay invoices.
• Ability to operate computer and other general office equipment.
• Familiarity with generally accepted accounting principles.
• Knowledge of and ability to perform required role during emergency situations.

Job Tasks/Duties

• Maintain a check register, accounts payable, general journal.
• Efficiently operate the club’s in-house computer system.
• Produce accounts payable reports.
• Collect and file invoices properly and timely.
• Audit vendor invoices routinely.
• Post invoices to proper accounts correctly and sensibly.
• Process all bills for final payment according to established club policy and procedures.
• Compile and maintain credit applications for vendors.
• Manage all credit memos to assure that no incorrect charges are paid.
• Develop effective strategies to communicate with department and staff members and other departments. 
• Assist with month end close and reconcile vendor statements.
• Utilize Jonas software to provide accurate accounting of club departments to managers.
• Prepares account reconciliations and general journal entries.
• Compile and maintain club credit card receipts, W-9 Forms, Certificates of Insurance, and 1099 end-of-year process. 
• Completes other appropriate assignments made by the Controller.

Education and/or Experience

• Bachelor’s degree in accounting.
• Prior AP experience required.
• Experienced in Microsoft Office, with proficiency in Excel preferred.
• Demonstrates organizational skills, attention to detail, good verbal communication, and general math skills.
• Knowledge of Jonas Club Management Software and Beanworks highly desirable.

Physical Demands and Work Environment

• Able to pass a background check and drug screen.
• Able to perform all essential functions of the job with or without reasonable accommodation, which includes, but is not limited to: bending, stooping, sitting for long periods, walking, lifting up to 20 lbs.