ECA - Athletics Secretary (Oakland Middle School) 2025-26

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Summary:

The ECA – Athletics Secretary is responsible for a variety of tasks related to the administration of the athletic department.  Tasks include, but are not limited to, processing student information for the purposes of eligibility, assisting with transportation scheduling, assisting with contest scheduling, and other duties as assigned by the athletic director.  All tasks will be completed in accordance with the policies and procedures established for the Columbia Public Schools and in accordance with the by-laws of the Missouri State High School Activities Association. 

Essential Duties and Responsibilities: 

• Collect and organize all required documentation for student-athlete eligibility
• Compile all athletic physicals and provide digital and paper binders for coaches
• Frequently monitor credit enrollment and credits earned for student-athlete eligibility
• Work with bus company and coaches on scheduling buses for away events
• Create travel manifests for away events
• Input data on school attendance system
• Input data on the MSHSAA website related to student-athlete eligibility
• Special Payroll for Athletic Supervision
• Other duties as assigned by Athletic Director

Reporting Relationships

Reports to:  Athletic Director and Building Principal

Supervises:  None

Qualifications

Minimum Requirements:  High School graduate

Preferred:  One year of related experience preferred

Ideal Candidate:  A passion for working with students.  Possesses strong interpersonal and communication skills.  Proficient with various computer applications such as Microsoft Office software, Google Drive, OneNote, etc…

ADA REQUIREMENTS

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students. These are essential functions of the job.

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing; Calculate figures and amounts such as discounts, interest, proportions, and percentages. These are essential functions of the job.

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands:While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance:  Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer

Salary : $17 - $22