What are the responsibilities and job description for the Human Resources Manager position at Oakwood School?

Job Description

DESCRIPTION

The Human Resources Manager reports to the Director of Human Resources. They work together in providing Human Resources services to the faculty and staff at Oakwood School. This individual must have experience in recruitment, employee development, retention, legal compliance, payroll, onboarding, offboarding, workers compensation, benefits, labor / employee relations, employment practices and procedures, and employee communications.

REQUIREMENTS

A Bachelor’s degree or equivalent; 5-7 years of relevant experience may be considered in lieu of a degree.

Prior experience with ADP Workforce Now is preferred but not required.
2-4 years of experience processing payroll is required.
Knowledge of best practices and methodology related to the operations of a Human Resources Department; understanding principles of benefits administration, recruitment, selection, classification, compensation, employee relations, training and labor laws.
Excellent negotiation, problem-solving, conflict-resolution skills.
Ability to exercise the utmost confidentiality and discretion when handling sensitive information and / or situations.
Excellent written and verbal communication skills.
Proven ability to work independently and collaboratively in a fast-paced environment.

KEY RESPONSIBILITIES

Ensures HR policies and compliance are applied consistently, comprehensively, and that proper documentation is maintained.

Advises supervisors and employees on policies and procedures related to personnel management; providing recommendations for training or additional actions as needed.

Partners with the finance team on all payroll and benefit reconciliation matters.

Administers employee claims for workers compensation, unemployment, paid family leave, disability, etc.

Serves as a point of contact for employee questions or complaints, including HR policies, benefits, payroll questions, time off requests, etc.

Administers employee benefit programs with enrollment and questions.

Works with the Director of Human Resources to conduct initial investigations and provide resolution.

Assists in communications between employees and supervisors. Provides guidance with all of the steps in the disciplinary action process when necessary.

Coordinates employee social engagement and morale building activities in collaboration with Oakwood staff.

Updates job descriptions on a regular basis to ensure compliance and accuracy.

Works directly with supervisors to recruit, interview, select and hire staff, including implementing and continuously improving upon a comprehensive onboarding and new hire orientation for new employees.

Assists Payroll Staff in the preparation, tracking and reporting for semi-monthly payroll. Provides backup to the Payroll staff member and processes payroll when needed.

Ensures the information in the HRIS system is up to date and accurate.

Manages employee exit / termination process; conducts and participates in all exit interviews.

Maintains and updates all electronic employee personnel files.

Ensures employee evaluations are conducted and documented. Provides guidance to supervisors in developing employee goals and systems of evaluation or measurement.

Assists the Director of Human Resources in ensuring that the employees are current with Workplace Violence, Harassment, and Mandated Reporter trainings. Follows up to ensure compliance when necessary.

Advises management of changes in federal / state and local laws and regulations relating to employees and the workplace environment.

Helps with gathering all necessary information for Workers Compensation and 403b audits.

Partners with the Director of Human Resources on additional human resources projects as needed.

PHYSICAL DEMANDS

While performing the essential functions of this job, the incumbent must be able to do the following : stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Oakwood School is a K-12 coeducational day school in North Hollywood, California that opened its doors in 1951. The school has remained faithful to its original mission ever since : to create a diverse educational environment where young people are partners with the adults who teach them and learn from them; where the best means of preparing students for the future is to immerse them in the present; where a healthy learning environment requires joy and humor as well as rigorous intensity; and where students’ intellectual and aesthetic depth – along with their capacity for empathy and moral courage – emerge out of authentic engagement with their teachers, one another, and the world around them.

Oakwood School is an equal opportunity employer committed to cultural diversity in our workforce. With purpose, Oakwood celebrates and affirms diversity of race, ethnicity, gender, sexual orientation, faith, family structure, socioeconomic background, age, and ability.

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