What are the responsibilities and job description for the Outreach Coordinator, K-12 position at Oakwood School?
DESCRIPTION
Cultivate new relationships with prospective students and families of color; partner with the admission team to enhance outreach (including the creation and strengthening of institutional alliances); and to foster continuing relationships with students and families of color after they are enrolled, and throughout their tenure at Oakwood. The Outreach Coordinator reports to the Director of Admissions (5-8) and closely collaborates with other members of the Enrollment Management team. REQUIREMENTS
- Three or more years of administrative/office support experience
- Detail oriented with excellent organizational skills
- Extensive knowledge of Microsoft Office Suite; database experience: Blackbaud preferred
- Ability to manage multiple responsibilities simultaneously and prioritize
- Excellent oral and written communication skills
- Exceptional people skills and phone etiquette
- Ability to work independently and as part of a team
- Sensitivity, discretion, and a sense of humor
- Knowledge of or experience in admissions and/or independent schools a plus
- Bachelor’s degree preferred
- Bilingual abilities (Spanish/English) preferred
KEY RESPONSIBILITIES
- Develops programs and alliances to promote inclusivity, to provide families the opportunities to share their experiences with the school, and to enhance Oakwood’s diversity as well as an appreciation of Oakwood’s core educational values.
- Assists in the planning and the implementation of Admission Events:
- EC Kinder Prospective Parent/Guardian Mornings
- SC Prospective Family Open Houses
- K-12 DEIB Prospective Parent/Guardian Event
- Prospective parent/guardian affinity gatherings
- Plan and implement BIPOC social for applicant families of color
- Assist in planning K-12 Spanish admission materials and events
- Research potential feeder schools with a goal of widening Oakwood’s pipeline of prospective families.
- Elicit and organize parent ambassadors for the prospective family events.
- Facilitate prospective parent communication with Admission Parent Volunteer via PeerPal and manage Peer Pal platform.
- Interview/Tour K-12 applicant families and applicants.
- Help the Admission Directors with organizing internal events:
- Ninth Grade Student Luncheon
- New Student Orientation
- Ice Cream Social
- New High School Bowling
- New Parent/Guardian Welcome Events
- Kindergarten playdates
- Kindergarten Social
- Read and evaluate applicant files for major entry points: Kindergarten, 7th Grade, and 9th Grade.
- Attend weekly staff meetings and regular meetings with the Admission Directors.
- Partner with outside admission agencies, attend related admission fairs/events, and conduct presentations.
- Attending all K-12 admission events.
- Promotes and nurtures engaging relationships to create networking opportunities with representatives of outside institutions or groups to facilitate attracting quality students. Initiates and creates activities intended to attract parents and potential supporters to send students to Oakwood.
- Foster and deepen outreach partnerships such as:
- LatinX communities and organizations
- Boys and Girls Scout of America
- The Boys and Girls Clubs
- Young Eisner Scholars (YES)
- YMCA
- ABC (A Better Chance)
- Alliance
- KIPP
- Valor Academy
- Pop Luck Club
- Private School Village
- Private School Axis
- Interview BIPOC families when possible.
- Counsel BIPOC families through the K-12 Admission Process.
- Promote Peer Pal connections and contacts
- Bridge the gap between the DEIB office and overall student life.
- Support CaSa and affinity groups
- Attend POCC
- Manage and assist with programs that support current students of color on campus
- Provide Spanish translation opportunities
- Partner with DEIB office to plan/attend diversity events
- Participate in the overall campus life (attending Town Meetings, performances, sports events, chaperoning, etc.).
- Attend regular meetings with the DoAs
- Attend training and workshops as requested to strengthen job-related skills as needed.
- Follows guidelines for fulfillment of duties as described in the Employee Handbook.
- May be required to perform additional duties as assigned
PHYSICAL DEMANDS
While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.
Salary Range: $70,000-$85,000
Oakwood School is a K-12 coeducational day school in North Hollywood, California that opened its doors in 1951. The school has remained faithful to its original mission ever since: to create a diverse educational environment where young people are partners with the adults who teach them and learn from them; where the best means of preparing students for the future is to immerse them in the present; where a healthy learning environment requires joy and humor as well as rigorous intensity; and where students’ intellectual and aesthetic depth – along with their capacity for empathy and moral courage – emerge out of authentic engagement with their teachers, one another, and the world around them.
Oakwood School is an equal opportunity employer committed to cultural diversity in our workforce. With purpose, Oakwood celebrates and affirms diversity of race, ethnicity, gender, sexual orientation, faith, family structure, socioeconomic background, age, and ability.
Salary : $70,000 - $85,000
