Part Time Payroll and HR Coordinator

DESCRIPTION

The Payroll & HR Coordinator will manage the full-cycle payroll functions and will work about 20-30 hours per week. Working with the Human Resources and Accounting team, the Payroll and HR Coordinator will process the semi-monthly payroll and manage all changes, reporting, reconciliations and audits. The Payroll and HR Coordinator interfaces with all faculty and staff employees providing answers to payroll and employee benefits inquiries and providing overall support within the payroll.

• BA/BS in Accounting or a related field preferred
• 3-5 years’ experience processing CA payroll
• Knowledge of appropriate tax laws, payroll deductions, tax rates and maximum allowances for 403b, HSA, FSA, HSA, FICA, state disability and other withholdings
• Strong proficiency in Google Suite, Microsoft Word and Excel
• Prior working experience in ADP WFN preferred
• Keen attention to detail, process execution and follow-through with excellent organization skills is required
• Ability to treat confidential information with integrity and care
• Approachable with proven ability to assist employees with any payroll concerns
• Excellent oral and written communication skills
• Expected hours to range from 20-30 hours per week

KEY RESPONSIBILITIES

• Prepares and coordinates semi-monthly payroll for approximately 300 exempt and non-exempt full-time, part-time, temporary employees and using ADP Workforce Now system.
• Updates all systems for newly hired and terminated employees, enters and monitors benefits, 403(b), HSA, FSA and wage deductions and confirms Vacation, Sick and Personal Leave is calculated and documented accurately.
• Manages ADP Time & Attendance, collaborates with supervisors to ensure timecard accuracy.
• 403b maintenance; review and verification of deferrals changes and employer matching
• Maintains internal tracking of all benefits and monthly billing
• Collaborates with Human Resources for proper transfer of data and reconciling of payroll records.
• Ensures compliance with all applicable state and federal wage and hour laws as well as tax filings and proper deductions.
• Leave of Absence tracking and record keeping.
• Processes and documents payroll funds transfers with Accounting.
• Coordinates any special checks and reimbursement payments; processes wage garnishments.
• Assists with payroll and 403(b) audits; assists in the review and/or input of federal and state W-4 data and local tax withholding setup.
• Assists with ongoing setup, testing and maintenance of the payroll system; helps with conversions by reconciling data and post-conversion issues. Helps in planning and testing system upgrades and/or interfaces.
• Creates bimonthly, monthly, quarterly and year-end HR and payroll reports.
• Provides support to both the Director of Human Resources and the Human Resources Manager with ongoing needs and/or projects.
• Makes recommendations to improve the quality and efficiency of the payroll and benefits process.
• Provides excellent customer service to all employees as primary contact for payroll and benefits related topics.
• Assists with new hire orientations and terminations, benefits open enrollment, detailed HRIS data input, payroll and HR reporting and related employee communications; and
• Additional duties, as assigned.

SALARY RANGE: $30.00 - $35.00 per hour

PHYSICAL DEMANDS

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.
The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Oakwood School is a K-12 coeducational day school in North Hollywood, California that opened its doors in 1951. The school has remained faithful to its original mission ever since: to create a diverse educational environment where young people are partners with the adults who teach them and learn from them; where the best means of preparing students for the future is to immerse them in the present; where a healthy learning environment requires joy and humor as well as rigorous intensity; and where students’ intellectual and aesthetic depth – along with their capacity for empathy and moral courage – emerge out of authentic engagement with their teachers, one another, and the world around them.

Oakwood School is an equal opportunity employer committed to cultural diversity in our workforce. With purpose, Oakwood celebrates and affirms diversity of race, ethnicity, gender, sexual orientation, faith, family structure, socioeconomic background, age, and ability.

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