Payroll Specialist

GENERAL STATEMENT OF JOB IMPORTANT: Applicants are strongly encouraged to complete ALL employment, education, licenses/certifications, and skills fields within the online application. The application is the primary record for determining your employment eligibility. You may attach a resume and cover letter to provide information in a different format, but your resume should never include information not already in the application fields. Do not use SEE RESUME in any of the application fields. *Pre-interview assessment/tests pertinent to the required job skills may be required. SAFETY SENSITIVE: No FINGERPRINTING REQUIRED: Yes About Us The City of Cape Coral is the seventh largest city in Florida, has over 1,500 full-time employees, provides various career path opportunities, and offers a robust training and development program for improving current talents, developing new skills, and building effective business relationships. Perks and Benefits Free city-paid employee health coverage, additional for spouse or family City Employee Health & Wellness Center for healthcare services 5 weeks Paid Time Off (sick & vacation) 11 paid holidays Pension plan City-paid life and long-term disability insurance Optional Vision and Dental Plans Tuition reimbursement Gym membership reimbursement And much more! Qualifications High school diploma/GED. Five (5) years of experience in payroll processing and reporting. Key Responsibilities Coordinates and processes Cape Coral's Citywide, Community Redevelopment Agency and Charter School Authority payroll operations and the associated accounting functions. Processes payroll, coordinates personnel records issues and ensures comprehensive and accurate information. Works collaboratively with departments to ensure that payroll transactions are properly accounted for in accordance with governmental accounting practices and policies and in interpreting procedures, recording and reporting transactions and preparing payroll-related financial records and reports. Under the general direction of the Payroll Manager, coordinates and processes Cape Coral's Citywide, Community Redevelopment Agency and Charter School Authority payroll operations and the associated accounting functions. Processes payroll, coordinates personnel records issues and ensures comprehensive and accurate information. Works collaboratively with departments to ensure that payroll transactions are properly accounted for in accordance with governmental accounting practices and policies and in interpreting procedures, recording and reporting transactions and preparing payroll-related financial records and reports. Responsibilities and Reporting During an Emergency Situation: If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice. SPECIFIC DUTIES AND RESPONSIBILITIES The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description. Calculates and processes all types of payroll compensation, payments and collections. Creates, analyzes, coordinates and reviews information for actual processing and calculation of checks and direct deposits. Performs data entry, sorts and files additions, deletions and modifications to various payroll database systems. Initiates, creates, reviews and analyzes documents for pension payments, court ordered support and other payroll-related transactions. Creates and reviews documentation to initiate payment for direct deposits. Verifies final payroll data to process checks and direct deposits. Prepares payroll checks, direct deposits and reports. Examines and separates for proper distribution for the City, Community Redevelopment Agency and Charter Schools. Creates payroll-related check and wire requests with relevant documentation for payment to vendors including IRS, Child Support, Student Loans, Garnishments, Pension, Union Dues, 401 and 457 retirements, etc. Reviews, creates and documents necessary paperwork to initiate payment of payroll taxes. Collates, validates and prepares data required to generate payroll and related transactions, including verifying or ensuring corrections to payroll submissions by City Departments, Community Redevelopment Agency and Charter Schools. Assists with all payroll tax related weekly, bi-weekly, monthly, quarterly and year-end reports and payments. Assists in the preparation of year-end and W2 processing. Assists with all payroll-related payments through Accounts Payable to the proper vendors and jurisdictions. Creates and maintains payroll related spreadsheets and word processing documents Assesses adequacy of processes to identify process improvements. Develops and recommends any changes and procedures to improve the effectiveness and efficiency of payroll systems and to enhance compliance requirements. Responds to inquiries from internal and external auditors, the IRS and SUI regarding payroll issues. Responds to questions presented by employees regarding pay, benefits, hours paid/not paid, accruals, longevity, pension, taxes, direct deposits, workers' comp, etc. Assists as needed with timekeeper adjustments and training. Assists the accounting and HR departments with account reconciliations as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS Education and Experience High school diploma/GED. Five (5) years of experience in payroll processing and reporting. Licenses or Certifications None. OTHER JOB REQUIREMENTS None. PREFERRED QUALIFICATIONS Associate's degree from an accredited college or university in Accounting, Business or related field. ADDITIONAL MINIMUM QUALIFICATIONS REQUIRED: KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Generally accepted accounting theories and practices. Modern office practices and procedures, including modern computer applications and applicable software packages. IRS tax rules and deadlines. Skill in: Written, verbal, electronic, and visual communications for effective expression and clarity. Use of financial software. Research and analysis. Organization and time management. Customer service. Ability to: Learn and apply the methods, procedures and policies of the City's Finance Department and Charter Schools as they pertain to the performance of duties of the position. Learn and apply the applicable laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Relate to people beyond giving and receiving instructions, to include applying consistent courtesy and tact in considerable public contact and/or confrontational situations. Be adaptable to performing under frequent deadlines and/or in response to emergencies. Convey a sense of authority and influence. Apply sound judgment and interpretation based on acquired knowledge in circumstances where limited standardization exists. Read and interpret various technical materials, ranging from moderate to complex terminology, associated with job functions. Ensure the accuracy and timeliness of all required reports, records and related accounting documentation. Research data and information to detect and resolve payroll operations and payroll accounting discrepancies and inaccuracies. Handle and deal effectively with multiple changing priorities. Compare and/or judge the readily observable, functional, or composite characteristics (whether similar to or divergent from obvious standards) of documentation, accounts, and reports. Read a variety of materials relevant to government, legal, city and charter school administration operations that range from moderate to complex levels. Analyze and interpret problems, and draw valid conclusions in task processing and prioritization. Coordinate accurate completion of multiple tasks within established time frames, i.e., moderate to long range planning principles and techniques. Communicate efficiently and effectively in Standard English. Add, subtract, multiply and divide and calculate decimals and percentages. Maintain confidentiality. MINIMUM STANDARDS REQUIRED WORK ENVIRONMENT/ CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Tasks are performed in a common office environment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Tasks may require prolonged periods of visual concentration and require moderate levels of eye/hand/foot coordination. Requires the ability to speak, hear (perceive sound) and/or signal people to convey and exchange information; differentiate between colors or shades of color; read a variety of materials, at times complex; apply principles of rational problem-solving; record and deliver information, explain procedures, issue and follow oral and written instructions; and communicate effectively and efficiently in Standard English.

Salary : $50,731 - $79,372