What are the responsibilities and job description for the Executive Assistant to Treasurer position at OATS?
Overview
AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families : health and financial security, and personal fulfillment. AARP also works for individuals in the marketplace by sparking new solutions and allowing carefully chosen, high-quality products and services to carry the AARP name. As a trusted source for news and information, AARP produces the nation's largest-circulation publications, AARP The Magazine and the AARP Bulletin.
Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now.
Treasury is responsible for the cash and investment management activities of the AARP enterprise. This includes maintaining sufficient liquidity for operating needs, maximizing earnings on investments within policy guidelines and efficiently processing daily transactions.
Position Overview
The Executive Assistant to the Treasurer provides professional support directly to a treasurer and / or functional area, assisting with a variety of division-wide or organization-wide projects, programs, and initiatives. This role includes preparing departmental reports, processing vendor invoices, and contributing to special projects as needed. The EA handles sensitive and confidential information with professionalism, ensures high standards of customer service when interacting with clients or stakeholders, and demonstrates organizational efficiency. The position demands flexibility, strong communication skills, and the ability to maintain a high level of professionalism in all interactions.
Responsibilities
- Provides professional administrative support directly to senior leadership or functional area, including making travel arrangements, preparing expense reports, and scheduling meetings by reserving conference rooms, coordinating meetings, catering, assisting with team events or trainings, and technology support. Assists with the new hire onboarding.
- Receives and responds to correspondence sent to senior manager and maintains departmental records.
- Serves as a team resource on office procedures and standard business practices and systems, with a goal of making team more efficient. Maintains proper documentation on policies and procedures.
- Tracks project / program activities and participates in project activities including preparing budget or ad-hoc reports, monitor vendor invoices, ordering and inventory control, etc.
- Contributes as needed for inputs to department presentations or reports.
- Builds collaborative working relationships across the organization, with external partners, and / or with vendors. Maintains an understanding of the relationships important to the department or team’s work.
Qualifications
Preferred :
AARP will not sponsor an employment visa for this position at this time.
Additional Requirements
Hybrid Work Environment
AARP observes Mondays and Fridays as remote workdays, except for essential functions. Remote work can only be done within the United States and its territories.
Compensation and Benefits
AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.
Equal Employment Opportunity
AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.
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