Legal Admin

We are looking for an exceptional Legal Secretary to streamline the day-to-day functions of our growing law firm. We currently have four attorneys and one paralegal on staff. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system. We expect competency in drafting and formatting legal documents and proficiency with obtaining court documents and efiling through Odyssey efile IL as well as filing in federal court Our ideal candidate is trustworthy, responsible, well-organized, and has previous administrative experience in a law office. This job is hybrid and allows for flexibility to work remotely three days a week. Our office is located across from the Daley Center, in a full amenity building with discounted parking.

Legal Secretary Duties and Responsibilities

·        Work closely with attorneys to set up depositions and meetings.

·        Handle incoming mail, docket all court dates and deadlines, and keep the firms’ calendar up to date.

·        Gather relevant documents for cases, including client employment, financial and medical records, and other legal documentation.

·        Draw up legal documents such as appeals, complaints, discovery requests, motions, pretrial agreements, subpoenas, and summonses.

·        Maintain organized case files, including copies of all documents and correspondence.

·        Manage invoices and expenditures.

Legal Secretary Requirements and Qualifications

·        High school diploma or equivalent; associate degree or vocational training in business administration, criminal justice administration, legal administration, or related field preferred

·        4 years of administrative experience in the legal field

·        Record of ethical conduct and ensuring client confidentiality

·        Excellent research, communication, and organizational skills

·        Computer literate in Microsoft Office and legal software, preferably Clio.