What are the responsibilities and job description for the Office Manager position at ObservePoint?
Office Manager
Finance & Administration – Pleasant Grove, Utah
Position Title: Office Manager
Status: Full Time
Location: ObservePoint Home Office – Pleasant Grove, UT
Department Name: Finance & Administration
About ObservePoint
At ObservePoint we have core values that guide us:
INNOVATIVE. We continually explore & exploit new ideas
HUMBLE. We acknowledge our need to grow individually and collectively
SCRAPPY. We deliver great solutions with less
FRIENDS. We value our relationships and the time we spend together
As a company we have identified six cultural beliefs each of us need to believe in order to reach our key results. These beliefs are:
CUSTOMER OBSESSED. I strive to understand and solve our customer’s problems.
DELIVER PRODUCT. I ensure we deliver world-class product.
TAKE ACCOUNTABILITY. I continually ask “what else can I do to achieve results?” and I refuse to blame others.
CREATE ALIGNMENT. I align my daily work with company priorities in order to move fast.
CHOOSE OPTIMISM. I choose optimism and celebrate meaningful achievement wherever I see it.
WIN TOGETHER. I deliver results with agility and grit, so WE WIN TOGETHER!
What we do
Our mission is to help users govern their websites. We provide an automated platform that scans millions of web pages every day to perform deep analysis and validation of the world’s highest traffic websites.
Have you ever browsed a website only to find broken links, unexpected trackers, questionable privacy behavior, or slow pages? At ObservePoint, we make it our business to find these problems and report them to our customers, so they can deliver an excellent web experience for their users.
Who are our customers? Hundreds of the biggest brands in the world: Adobe, Asics, HP Enterprise, Pepsico, Texas Instruments, and US Bank (just to name a few).
Position Overview
ObservePoint is looking for an Office Manager who infuses company culture through their personable nature and managing company events and office logistics. We are looking for someone who is energetic and friendly, builds relationships, is reliable yet adaptable, is detail-orientated, and is excited to be an integral part of our team and culture. This position also takes on lite accounting duties (we will train you).
Principal Responsibilities
- Create a positive experience and environment for team and guests
- Plan or assist with company events and activities, including lunches, celebrations, summits, team activities, etc.
- Oversee office operations and logistics, including supplies, equipment, furniture, conference and breakrooms
- Manage employee store with company-branded gear
- Support the onboarding process for new hires
- Accommodate the executive team with their department needs
- Assist finance team with lite accounting duties
- Greet guests at reception on in-office days
Required
- A friendly and outgoing personality plus a positive attitude is essential for this position
- Experience as an Office Manager, Office Assistant, or Administrative Assistant
- Event management and collaboration skills
- Excellent verbal and written communication skills
- Strong organizational and planning skills
- Occasional schedule flexibility
- Experience organizing events is strongly preferred
- Attention to detail and strong problem-solving skills
- Excellent time management skills and the ability to multi-task and prioritize work
- Excellent computer skills, including a proficiency in Microsoft Word and Excel
