What are the responsibilities and job description for the Senior Executive Administrative Assistant position at OBXtek Inc.?
Responsibilities
OBXtek is currently staffing for a Senior Executive Administrative Assistant in the Army National Guard (ARNG) G4 Directorate.
The responsibilities include:
- Provides administrative support to ensure efficient operation of the ARNG G4.
- Answers phone calls, schedules meetings, and provides customer service to visitors.
- Responsible for confidential and time sensitive materials.
- Familiarity with the Army National Guard or other military services, concepts, practices, and procedures.
- Ability to effectively and professionally communicate via phone and email ensuring all duties are completed accurately and delivered with high quality results and in a timely manner.
- Monitor, distribute (in accordance with Executive Officer guidance), and follow up on task actions in the Task Management Tool (TMT) for the ARNG G4 Directorate.
- Compile, review, and submit various staff inputs for the Executive Officer to review on a weekly basis.
- Organize and schedule meetings and appointment for senior level staff.
- Maintain contact lists.
- Maintain the ARNG G4 Table of Distribution and Allowances (TDA) with supporting documentation.
- Collect the daily Personnel Status Report (PERSTAT) for the ARNG G4 staff.
- Collect, consolidate, and maintain the ARNG G4 Civilian timesheets and leave forms; enter the approved data into the Defense Civilian Payroll System (DCPS).
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system, both computer and manual.
- Assist senior leaders with travel arrangements in the Defense Travel System (DTS).
- Provide general support to visitors.
- Provide information and assistance by answering questions and requests.
- Take accurate minutes of meetings.
- Resolve various administrative problems.
- Receive, sort, and distribute mail.
- Maintain various staff records and provide reports to the ARNG G4 Executive Officer as required.
- Photocopy and print out documents on behalf of other staff.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
**This position is 100% on-stie**
Qualifications
Active DoD Secret Clearance.
Required Administrative Skills and Qualifications:
Proven administrative assistant experience.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.
At least 7 years of experience in the field or in a related area.
EDUCATION:
High school diploma or equivalent; college degree preferred.
Security Clearance
SecretCompany Information
Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.
We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.
As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.
OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.
