What are the responsibilities and job description for the Office Coordinator position at OC Fair & Event Center?
Position Title: Office Coordinator
Pay Range: $18.00 per hour
Position Purpose:
In the Commercial & Concessions Department the office coordinator performs a variety of clerical and office duties in support of a department or function within the organization.
TO APPLY PLEASE VISIT: www.ocfair.com/jobs
Essential Functions:
- Answers, responds to, or forwards telephone calls.
- Assists walk-in traffic to the office, including department employees, other organizational employees, business partners, guests and/or patrons.
- Dispatches other department employees in response to inquiries and requests from other departments or the public.
- Ability to maintain composure in a stressful situation.
- Maintains a variety of department records and files.
- Performs computer data input and generates reports as requested.
- Tracks attendance of department employees and serves as the department timekeeper.
- Assists with vendor check-in pre-fair.
- Assists with making coffee, hot water and maintaining supplies in the Vendor Courtesy Booth during the Fair.
- Assists with vendor mail distribution.
- Assists with Fair move-out after the Fair.
- Files and shreds documents as requested.
- May schedule meetings and coordinate the department calendar.
This description in no way implies that these are the only duties to be performed by the employee occupying this position.
Qualifications:
- Must be at least 18 years of age.
- Schedule flexibility.
- Good computer skills and demonstrated ability to use Microsoft Word, Outlook and Excel necessary.
- Must be able to type at least 35 words per minute.
- Previous experience with filing and shredding required.
- Ability to successfully handle and prioritize multiple tasks required.
- Excellent customer service skills and the ability to work well with others a must
- Excellent teamwork skills required.
- Ability to work outside the normal; business day/week as demanded by events and programs.
Preferences:
- Bilingual (English/Spanish) may be helpful.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk and hear. The employee is occasionally required to walk, and must frequently use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Must be able to sit and stand for extended periods of time.
Work Environment:
Will work in a fast-paced, indoor environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet, however louder noise levels may be experienced during outdoor events and when in larger event buildings.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Will be required to perform other duties as directed, requested or assigned.
Salary : $18
