What are the responsibilities and job description for the Administrative Coordinator position at Ocala Fence?
Overview
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional support to our office operations and ensuring a welcoming environment for clients and visitors. The ideal candidate will possess strong communication skills, excellent time management abilities, and a proactive approach to administrative tasks.
Responsibilities
- Greet and assist clients and visitors in a professional manner, ensuring a positive first impression.
- Manage incoming calls using phone systems, directing calls to appropriate personnel and taking messages as necessary.
- Perform clerical duties including filing, data entry, and maintaining organized office records.
- Utilize for basic accounting tasks such as invoicing and tracking payments.
- Schedule appointments and manage calendars for staff members, ensuring efficient time management.
- Assist with administrative tasks such as preparing reports, correspondence, and bids.
- Maintain office supplies inventory and order supplies as needed to ensure smooth operations.
- Provide support as a personal assistant to management when required.
Requirements
- Proven experience as a receptionist or in an administrative role is preferred.
- Strong computer literacy with proficiency in Microsoft Office Suite and ability to learn new software programs.
- Excellent phone etiquette with the ability to handle multiple calls professionally.
- Time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong organizational skills with attention to detail.
- Ability to work independently while also being an effective team player.
- A positive attitude and willingness to learn new skills.
If you are looking for an opportunity where you can contribute positively to our team while developing your administrative skills, we encourage you to apply for this position.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
Ability to Commute:
- Ocala, FL 34475 (Required)
Ability to Relocate:
- Ocala, FL 34475: Relocate before starting work (Required)
Work Location: In person
Salary : $15 - $18