Administrative Assistant

Job Title: Administrative Assistant

Reports To: VP, Head of Finance

About us:

Capstan Medical: Creating a new standard for minimally invasive structural heart treatment

At Capstan Medical, we’re driven by an unwavering commitment to transforming the treatment of heart valve disease. By merging surgical robotics with catheter-based technology and next generation implants, we’ve pioneered a patient-optimized approach to repair and replace heart valves.

Our innovative technology is a minimally invasive alternative to traditional open-heart surgery while also ensuring precise and reliable placement of the heart valve implant. With these advancements, our goal is to provide patients with treatment for their heart valve disease while significantly reducing recovery time and minimizing the risk of complications. With a dedicated team of heart valve device experts and robotics engineers, we are fully committed to developing a comprehensive and transformative solution that will positively impact the millions of people affected by this condition.

Capstan Medical is uniquely positioned in Santa Cruz. This gives us access to the amazing technical talent of the Bay Area, but in an environment that we feel is conducive to doing our best creative work. Our office is adjacent to large tracts of open space with bicycle trails straight from the office doors offering access to the hills and beaches of Wilder Ranch State Park for road/mountain bicycle riding, hiking, and surfing.

Come join us and become part of a team revolutionizing heart valve treatment!

Job Summary:

As an Administrative Assistant, you will play a pivotal role in supporting our CEO and VP/Head of Finance, while also ensuring that our office operations run smoothly. We are seeking a friendly, dynamic, self-motivated individual to support our team in various administrative tasks and maintain an organized and efficient workplace. The successful candidate will be friendly, dynamic, and self-motivated with excellent organizational skills, incredible attention to detail, and the ability to manage multiple tasks in our fun, fast-paced environment.

This role will best be performed onsite Monday – Friday, ideally from 8:00am - 5:00pm.

Responsibilities:

• Maintain a clean, organized, and welcoming office environment.
• Manage and organize the office calendar. Assist in the planning and execution of company events, meetings, and training sessions.
• Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
• Update company employee distribution lists and filing systems.
• Handle incoming and outgoing office mail, email and inquiries through the company websites, prioritizing and routing communications appropriately.
• Maintain and update company website for required changes and distributing inquiries to the appropriate internal person.
• Support HR activities such as onboarding new employees, completion and maintenance of employee records, and assisting with recruitment processes. Maintain the company’s org chart.
• Support special projects as assigned by management.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Requirements:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of experience in an administrative role, preferably in a tech or healthcare environment. Office management experience is a plus.
• Proficient in Google Workspace (Gmail, Docs, Drive, GMeet) and Microsoft Office Suite. Experience using Slack, Zoom, Dropbox and other workplace tools are a plus.
• Experience with calendar management, scheduling, and travel coordination.
• Excellent written and verbal communication skills with exceptional attention to detail and accuracy.
• Strong organizational and time management skills with the ability to prioritize tasks.
• High level of discretion for handling confidential information.

Job Type: Full-time

Pay: $40.00 - $55.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 3 years (Required)

Ability to Commute:

• Santa Cruz, CA 95060 (Required)

Ability to Relocate:

• Santa Cruz, CA 95060: Relocate before starting work (Required)

Work Location: In person

Salary : $40 - $55