What are the responsibilities and job description for the RECEPTIONIST position at Ocean Estate Law PC?

Description

What We're Looking For : A Legal Receptionist in San Clemente.

Do you take pride in performing quality work and making a difference?

Display a positive, can-do attitude and enjoy working with clients to solve their biggest issues?

If this is you, then the team at Ocean Estate Law wants to talk to you!

We are actively looking for a Legal Receptionist to join our expanding team.

This is a full-time position, IN PERSON, in our San Clemente office and is available immediately.

Salary and Benefits :

Salary range : $46,000.00 - $48,000.00 per year

Responsibilities

The Legal Receptionist is a key player in our legal production team. In this role you will be

Greeting all potential and existing clients with a warm, friendly welcome
Answering phones with a smile
Scheduling consultations, client appointments, and referral partner meetings
Calendaring any consultations, appointments, or referral partner meetings
Scanning documents to the appropriate client electronic files
Managing incoming and outgoing mail
Maintaining list of active referral sources
Manage client contact and questions via phone and email
Lead tracking and post consultation follow up
Building relationships and interacting with different types of personalities, even if they're not at their best

Most importantly it is an opportunity to be our ambassador of first impressions. You will play an integral role in creating memorable experiences for clients and everyone else who contacts our firm.

Qualifications

Our ideal candidate will have :

3 years experience in office administration

Notary Public is preferred

Bachelor's degree

1-2 years reception and secretarial experience, preferably in a law office

Excellent computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, and the ability to learn and adapt to practice management systems.

Neat and professional appearance, appropriate for a law firm environment.

In addition, qualified candidates will demonstrate the following skills and abilities :

Dependable, self-starter who can work under minimal supervision

Display a combination of being calm under pressure, empathy, respect, and maturity

Positive energy and adaptable to change

Organized and have exceptional attention to detail

Excellent communication skills, both verbal and written

Able to multitask, set priorities and meet deadlines in a fast-paced office environment

A hard-working, dedicated individual, who will strive to contribute to the success of the firm

We are growing, so you will be called upon to wear many hats. You need to be able to change gears quickly ... with a smile

Genuinely care about clients and want to deliver a top notch experience

Value doing it right the first time, proofread your work, and double-check details

Eager to learn new tasks and computer systems

You must be on time and available to work in the office Monday - Friday from 8 : 30am - 5 : 00pm.

Salary : $46,000 - $48,000

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