Event Set Up

Summary:  Will be responsible for setting up and breaking down all meeting and Member events. Is expected to follow the banquet event order (BEO) for all events accurately and thoroughly. As part of the Set-up team, you will be part of an essential support staff for Human Resources, Banquets, Catering, Recreation, and many others. 

Essential Duties and Responsibilities: Duties include but are not limited to: setting and breaking down furniture, lighting, and all other equipment necessary as dictated by the event BEO, as well as returning equipment to their proper storage locations. Will be responsible for coming to work with a positive attitude and open mind to further their knowledge of the Club’s Set Up department equipment and standards.

• Lifting and transporting of heavy materials, over 75 lbs. at times.
• Shipping, receiving and transportation of conference groups boxes and crates.
• Set-up, clean, and break down meetings and banquet functions.
• Supply and replenish all meetings with pads, pencils, candy, water glasses and water pitchers.
• Stock and organize supply closets and storage rooms.
• Maintain cleanliness of equipment, (i.e. meeting chairs, golf carts, street lamp, folding chairs)
• Good communication skills and team effort between other departments and your supervisor.
• Maintain a neat, clean and well-groomed appearance.
• Provide good stewardship of and assist in the maintenance/ cleanliness of meeting facilities

Supervisory Responsibilities: N/A

Qualifications: Must possess a strong work ethic, positive attitude, and desire to learn. Must be comfortable working a flexible schedule including holidays & weekends. The individual must also be able to lift a minimum of 75 pounds.

Education and/or Experience: Prior experience in hospitality, particularly in a banquet or events operation where Banquet Event Orders (BEOs) are utilized is preferred. High School diploma is required.

Language Skills:  Ability to read, write and comprehend the English language in order to communicate with co-workers and fully understand job assignments.

Reasoning Ability: The individual must possess a sense of ownership and produce high quality work consistently. An individual who will excel in this position will also possess good judgment, high attention to detail, as well as a strong aptitude for problem-solving.

Certificates, Licenses, Registrations:

Valid United States driver’s license

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sample physical requirements might include:

• Must be able to stand for long periods of time.
• Must be able to reach, grab and lift objects over shoulder height
• Must be able to squat and kneel down on a regular basis
• Must be able to bend & twist upper body to reach up, down or sideways on a regular basis                       

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Be a team player and provide lateral service.
• Follow Ocean Reef Club Associate Handbook and Quality Job Standards.
• Be able to endure outside weather conditions; heat, rain, cold, and at times high winds.
• Be willing and able to work when needed, including weekends & holidays.

Attendance, Appearance, and Conduct:

Regular attendance in conformance with the standards, which may be established by Ocean Reef Club from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry and report deadlines, the associate may be required to work varying schedules to meet the business needs of the Club and report deadlines.

Proper grooming is required by all associates and is described in detail in the Associates Handbook. Associates should review this policy and make sure that at all times they present themselves for shifts looking clean, neat and professional. 

As a condition of employment, all associates agree to fully comply with Ocean Reef Club rules and regulations for the safe and efficient operation of Club facilities. Associates who violate Club rules and regulations will be subject to disciplinary action, up to and including termination of employment. If you have any questions or doubts you should seek clarification from your supervisor.

Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the requirements of the job, management must reserve the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, change in workload, rush jobs or technological developments) dictate.