Tender Supervisor

As one of the largest providers of Remotely Operated Vehicles (ROVs), Oceaneering offers cost-effective, innovative solutions to solve our customers' most complex challenges. With 99% uptime, our vehicles offer tough, reliable service for the full asset life cycle anywhere in the world - from development through to decommissioning. With a focus on secure remote operations, we can assure any operation, including rig moves, subsea monitoring, inspection, and more. With our next generation of subsea vehicles, such as the Liberty E-ROV and Freedom AUV, we push the boundaries of autonomy and remote work capabilities, using machine learning for better decision making and asset maintenance.

A senior role within Oceaneering's Commercial Team supporting the offshore Survey business group within the Subsea Robotics (SSR) Business Segment and the Controls business group within the Offshore Projects Group (OPG). This role will drive compliance with internal processes, identify and mitigate risks associated with tendering activities and develop the Commercial Team's competencies and ability to deliver the broad range of commercial support the business requires. This role is a key interface between a number of support functions such as but not limited to Operations, Pricing, Business Development, Sales, Treasury, Contracts, Tax, SCM, Compliance, HSE and QA. This role is responsible for both conducting and overseeing the day-to-day tendering activities within the departments to ensure deadlines are properly met.

LOCATION

• Role provides the opportunity to work in a hybrid environment, working both virtually and in an office when required.

ESSENTIAL

• Daily supervision of commercial department administrative & coordinator personnel when needed and quality control of pre-qualification and tender document preparation in accordance with departmental defined procedures and Commercial Work Instruction.
• Assigning Commercial Coordinators with tender opportunities and providing guidance for their communication flow to stakeholders and other internal departments.
• Lead the commercial analysis and input into tenders including but not limited to:

o Input of pricing strategies for tenders.

o Production of commercial documentation for support and completion of tenders.

o Interface with business line managers, sales and other departments regarding pricing estimates and all matters commercial in respect of tenders.

• Analyze the commercial elements of tender documents and prepare and negotiate qualifications as required.
• Review of contracts from a commercial perspective and participate in post tender contractual negotiations, liaison with Contracts team as needed.
• Due to the wide geographical regions supported by the commercial team, significant compliance and financial risks are associated with the performance of some services therefore the role will liaison with, and oversee where needed, other departments (Contracts, SCM, Tax, HSE, QA, OPS, Sales etc.) to ensure receipt of the information allowing timely completion of the tender documentation and compliance with internal and external procedures, policies and legislation.
• Oversee and or conduct final compilation, document control and delivery of tender documents to meet deadlines.
• Prepare bid cost spreadsheets, price quotations and budgetary / formal proposals (day rate & lump sum) as required.
• Obtain feedback on tenders (either through close out meetings or via feedback request forms) and collate data in order to trend reasons for successes and failures.
• Update various commercial department databases as required in a timely manner.
• On a daily basis, review department workload and reallocate work tasks when needed to ensure a balanced distribution aligned to the skills and roles of the team.
• Prepare handover documents to other departments in line with defined processes.
• Supervise, mentor and develop department personnel to achieve a broad skills base that can support the wide commercial demands of the business.
• Periodic review of processes in line with department and wider company demands to ensure continued suitability. identify opportunities to eliminate waste within such processes and align to evolving demands while ensuring risks are adequately identified and mitigated.
• Communicate commercial concepts professionally (both written and verbally) at a C-Suite level.
• Provide general assistance to Tender Supervisors and the Commercial Manager as required.

NON-ESSENTIAL

• Check completeness of department filing / CRM database systems and rectify discrepancies as needed.
• Compile and update standard boilerplate and other related commercial material as needed.
• Other duties as assigned.

REQUIRED

• Minimum 5 years tendering experience in the subsea / Oil & gas workspace within the full life cycle of the tender process and the preparation of quotes, start to finish.
• Minimum 5 years offshore Survey services (surface & subsea positioning, integrated ROV/Survey Services, Survey & Mapping, Marine Construction) and/or Controls (Installation and ROV Workover Control Systems (IWOCS/RWOCS) and related tendering experience within the full life cycle of the tender process and the preparation of quotes, start to finish. Understanding of different data acquisition methods in offshore environments.
• Proficient in working with Microsoft Word, Excel, PowerPoint, Project, SharePoint and XaitPorter.
• Intermediate understanding of time and materials, fixed rates, etc. Service Contracts with capability to draft Contractual Qualifications / Exceptions.

DESIRED

• Previous supervisory experience in an onshore office environment.
• Bachelor's degree (or equivalent) in appropriate discipline (Business, Law, Quantity Surveying etc.).
• Knowledge of new technologies in the Survey Industry.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Ensures visibility of workload and associated key dates for delivery.
• Strong organizational and planning skills.
• Effective communication with internal and external stakeholders.
• Ensures that regular consistent communication takes place within area of responsibility.
• Gives and receives constructive feedback.
• Ensures that others involved in a project or effort are kept informed about developments and plans.
• Utilizes experience to improve workflows and evolve processes.
• Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.
• Ensures that others involved in tenders are kept informed about developments and plans.
• Ability to establish and maintain tender priorities.
• Ability to plan, organize and direct the work of others.
• Fluency in Spanish will be taken into consideration.
• Understanding of current Offshore Surveying market conditions and industry competitors.

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.