What are the responsibilities and job description for the Office Manager position at Octopi Brewing?

Description : Job Summary :

The Office Administrator is a critical role in the efficient function of the brewery. The individual in this role will be located at the main entryway and tasked with managing activities related to visitor relations, delivery management, and other various administrative tasks. Another primary function of the role is to ensure safety requirements are properly communicated to visitors, contractor management procedures are followed, and a higher level of organization is provided within various processes. The individual in this position will provide services, complete tasks and interface with many, if not all departments within the brewery.

Primary Responsibilities :

Greet all contractors and visitors, leading them to the person or location within the facility.
Help provide safety materials to visitors and communicate safety requirements.
Own visitor management :

Be present at the front desk and welcome visitors.

Perform sign in of visitors and ensure they have completed required paperwork.

Own and update contractor management list of trained vendors / contractors.

Issue contractor onboarding presentation.

Answer the phone, take thorough messages, and transfer calls to the appropriate extension or department.

Sort and notify recipients of daily mail and package deliveries, as well as assist with outgoing mail.

Help direct product deliveries to the appropriate department / location.

Monitor personal workspace, mail room, conference rooms, and staff break rooms to maintain tidiness.

Assist various departments with managing the controlled documents.

Manage office seating charts and assisting in office moves

Manage and restock all office supplies, including personal protective equipment for employees and visitors.

Manage and update communication boards in collaboration with HR, Safety and other department leaders.

Work with IT to manage visitor temporary badges.

Assist with shipping samples for account managers.

Assisting in the process of filing cover sheets / CIP sheets, etc.

Assist with Learning Management Systems (LMS) (Zywave)(Crown)(HOPS)and other training tracking.

Notify stakeholders on lost products and inventory that needs to be stored cold.

Assist Safety in the scanning of Safety related documents for recordkeeping etc.

Assist in updating the Safety Data Sheet (SDS) database.

Adhere to all PPE and GMP requirements.

Maintain a clean, safe, and organized work environment.

Performs other related duties as assigned.

About Our Team :

We are looking for energetic candidates to grow with us at Octopi.

Qualified individuals are detail-oriented, collaborative, growth-focused, and self-motivated. Our team is a community; we are open, informal and laid back, but also hard working and respectful of others. You should be as well.

Qualified and interested individuals should please submit their letter of intention and resume.

Compensation varies based on experience. Health insurance, dental, vision, paid time off, 401k and other extra perks.

We are an equal opportunity employer.

Offers of employment at Octopi are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.

Requirements :

Required Skills / Abilities :

Excellent verbal and written communication skills.

Strong interpersonal and customer service skills.

Exceptional organizational skills and attention to detail.

Time management skills with a proven ability to meet deadlines.

Ability to prioritize tasks.

Sit for long periods of time.

Able to lift 25 lbs.

Proficiency in Microsoft Office system.

Education and Experience :

High school diploma required. Associate or bachelor's degree and safety experience is a plus.

1 year of office experience preferred.

Compensation details : 20-22 Hourly Wage

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