Administrative Assistant

TITLE: Administrative Assistant

REPORTS: Program Director

FLSA CODE: Non-Exempt

PROGRAM: Manor 

PAY: $45,000 - $55,000 annually

OUR MISSION:

Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There’s more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future.

If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real.

MAJOR FUNCTIONS:

Under the supervision of the Coordinator of Residential Admissions/Senior Director of Admissions & Residential Support Services, the Administrative Assistant performs clerical, secretarial and administrative duties. When necessary, the Administrative Assistant provides administrative support to all program managers and senior management.

SPECIFIC DUTIES & RESPONSIBILITIES:

1. Answer telephones, take messages and schedule appointments.

2. Review legal, clinical and other pertinent documents ensuring all necessary documents are recorded and filed.

3. Distribute cases to Admissions staff.

4. Sort and distribute incoming and interoffice mail.

5. Type correspondence, reports, memos, etc.

6. Develop and maintain various filing systems including all new inductions.

7. Attend scheduled staff meetings and maintain minutes.

8. Initiate, maintain and update referral databases.

9. Attend all required in-service training seminars.

10. Participate in quality improvement activities.

11. Other relevant duties as required.

REQUIREMENTS: EDUCATION/TRAINING AND EXPERIENCE KNOWLEDGE, SKILLS AND ABILITIES

1. High School Diploma/G.E.D with two (2) years administrative assistant and or receptionist experience.

2. Bachelor’s Degree preferred.

3. Must demonstrate ability to type fifty (50) words per minute.

4. Proficiency with computer operation (Microsoft Word, Excel, AWARDS, and Outlook programs).

5. Must demonstrate excellent written, verbal, interpersonal and organizational skills.

In addition to competitive salaries, Odyssey House offers:

• A 35-hour work week (as opposed to a 40-hour work week)
• Vacation Plan and Holiday Schedule
• Life Insurance
• Medical Insurance (Two Plans)
• Dental and Vision Insurance
• Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)
• Long-Term & Short-Term Disability
• Flexible Spending Account/Health Reimbursement Account
• 403(b) Plan
• Corporate Counseling Associates (CCA) EAP benefit
• Ability Assist Counseling Services (through The Hartford)
• Commuter Benefits
• Educational Assistance Programs
• Special shopping discounts through ADP Marketplace and PlumBenefits
• RUFit?! Fitness Program
• Pet Insurance
• Legal Assistance
• Optum Financial Service through ConnectYourCare
• Benefit Advocacy Center through Gallagher

Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.