Project Manager

The Project Manager is responsible for providing overall supervision and technical management on construction project sites from bid preparation through job close out documentation to the customer.

• Requires the knowledge of electrical construction and theory at a level normally acquired through the completion of a five-year electrical apprentice program

• Strong management skills
• Excellent human relations skills and ability to maintain confidentiality
• Demonstrated financial analytical skills
• Excellent oral and written communication skills

CONTRACT AWARENESS

• Read and understand the limits to the required scope of work (i.e. when is a change order is required)
• Understand how to find the notice requirements for constructive changes, delays, or project acceleration
• Determine the pricing for the job (i.e. fixed price, T & M, GMP, etc.)
• Know and understand the closeout requirements
• Know and understand the term of the contract or period for performance
• Know and understand how the "Contract Amendment/Change Order Process" is addressed in the contract

PRE-JOB MEETINGS

• Conduct the pre job meeting
• Invite all project team members to the pre job meeting (include Operations Manager, Operations Reporting Controls, and Safety Professional)
• Prepare the pre-job meeting agenda
• Review minutes and distribute to attendees
• Review safety violation process
• Initiate the job site hazardous analysis
• Notify Director of Employee Assistance of any special substance screening requirements (i.e., Hoffman projects - 6 months vs. Local 48 1 year)
• Set goals for the project

LABOR RESOURCES/SCHEDULING

• Develop and use appropriately a man loading project schedule
• Evaluate labor resources needs using the cost to complete, job cost tracking report, and the project schedule
• Analyze how we are doing against estimate, use to predict labor resources needs for job (The Cost to Complete Report addresses this measurement)
• Notify FOM, as soon as possible, of significant changes to your most recent labor resources forecast
• Track labor by phases and accurately report labor on the Cost to Complete

BUDGET

• Set up job cost tracking report
• Close or be involved in all bid closings
• Review the budget with the estimator
• Phase projects with the estimator and field
• Turn in accurate budget numbers for each phase on the Cost to Complete form
• Determine which phases or areas have the highest labor component (highest risk area)
• Review and use the budget to create a schedule of values that generates a positive cash flow
• Review and/or check updated job cost information

SUBMITTALS / O & M's

• Help Estimator and PA obtain and assemble timely submittals
• Review all submittals
• Review submittal log once a month and monitor submittal process; help expedite or resubmit as appropriate
• Help develop O & M's to ensure a timely closeout

LARGE PURCHASE ORDERS & SUBCONTRACTORS

• Initiate, direct, and review all large purchase orders, subcontracts and sign, if authorized
• Review, approve, and sign all invoices against major purchase orders
• Review tracking of large purchase orders from subcontracts
• Do not allow overpayment of large purchase orders or subcontracts
• Understand the terms and conditions from our purchase orders

PRODUCTION/QUALITY/SAFETY

• PM's main responsibility for production is to coach and suggest
• PM must make sure Foreman or Field Supervisor knows their responsibilities, preferably in writing
• Pre-planning is the key to production, quality and safety; the PM is responsible to incorporate such tools as short interval task planning, hazard analysis, and other appropriate tools to promote the highest quality and production while performing to a goal of an injury free job

CORRESPONDENCE/COMMUNICATION

• Review with PA rough draft or prepare final draft correspondence for normal activities
• Write special correspondence as appropriate
• Help ensure that correspondence is done timely, professionally, and accurately
• Communicate with the President or Manager any significant items or significant changes in the job (good or bad)
• Use RFI/DCVR log to track information requests from customers
• Provide timely and accurate feedback to field leaders

BILLING

• Work with PA and Estimator to create positive cash flow payment schedule
• Work with PA and Field Supervisor to ensure that billings are performed timely and accurately and within customer constraints
• Review aging reports and feedback
• Work for billing amounts which have positive cash flow
• For special cases and in coordination with the PA, follow up on payment collections (be proactive where possible)
• Retainage - work with PA to bill timely and collect (including partial release of retention when possible)
• Get change orders included if possible
• Anticipate & include materials and equipment in the billings which are on the job but not invoiced by the supplier at the time of billing

PAYROLL

• Shift changes should be approved by the Union and communicated to our payroll personnel as soon as possible
• Timecards need to be turned in accurately (with correct Job and Phase #) on Friday afternoons, but no later than Monday, 8 AM
• Timecards must be signed by the individual and the project managers

JOB COSTING TRACKING AND FORECASTING

• Performance Measurement - For all jobs over $100K use, complete the Cost to Complete form monthly and return to the feedback manager; the highest priority purpose is for positive field feedback and recognition; quantity measurements must also be used on all projects over, $2,000,000

COST TO COMPLETE REPORTS

• Analyze the cost to complete report
• Accurately update percent complete reports
• Walk the job, discuss production forecasts with field leaders
• Update estimated hours and costs monthly on the cost to complete report
• Understand earned value

CHANGE ORDERS

• Coordinate/assign responsibilities for change proposals; work with the Estimator, PA, and Field Leaders for proposals, scope of work definitions, and clarity
• Review proposals for proper pricing and presentation; turn in change order pricing timely (based on contract time frame) and within customer constraints
• Review log of changes at least monthly; take necessary action
• In special cases and in coordination with PA, follow up for billing and payment
• Help PA obtain budgets for accounting
• Analyze the total change order amount verses the original contract amount

CLOSE OUTS

• Negotiate early release of retention
• Assure that retention is paid
• Review and Submit O & M's
• Assure record drawings are complete, accurate, and submitted as early as possible

ESTIMATOR MEETINGS

• Help provide information for current reports for labor resources and who's estimating what
• Provide input or participate in discussion as appropriate (esp. for processes)
• Attend the Monday morning week look-ahead meeting

PREQUALIFICATIONS

• Provide information and updates to the Marketing Department for pre-qualifications
• Prepare for pre-qualification presentations

OTHER

• Perform additional duties as assigned

• Five years of experience in a project management position outside of OEG
• Two years of experience in Mission Critical Data Center construction
• Electrical apprenticeship, journeyman, wireman, project foremen/general foremen, mentorship
• Construction management degree

• Medical, dental, and vision insurance
• Company paid term life insurance and AD&D coverage
• 401k retirement plan with employer match and company contribution
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• 7 company paid holidays

• Background check, credit check, MVR and drug screen may be required (will vary by position)
• Equal opportunity employer