Payroll Specialist

Job Overview:
Off Duty Management is seeking a detail-oriented and skilled Payroll Specialist to join our Accounting Department. In this role, you will be responsible for processing payroll for all contract employees, ensuring accuracy and compliance by reconciling payroll data between our proprietary scheduling software and the NetSuite accounting system. This includes maintaining thorough documentation of all payroll-related transactions.

The ideal candidate is proficient in navigating multiple software platforms and payroll systems to ensure timely and accurate contractor payments. We are committed to delivering an exceptional customer experience and value team members who thrive in a collaborative environment. The right candidate excels at managing multiple tasks, adapting to shifting priorities, and contributing to our dynamic, fast-growing organization.

Responsibilities:

• Accurately & efficiently complete assigned 1099-payroll & other Accounts Payable responsibilities.
• Maintain payroll information by collating, calculating, and entering data.
• Update payroll records by entering any changes to an employee’s profile, such as banking information and mailing address, to ensure the individual is payroll-ready.
• Prepare payroll reports and validate hours, earnings, admin fees, and payroll tax percentages.
• Regularly perform data reconciliation between different systems (time-tracking system and payroll systems) using Excel functions to ensure consistency and accuracy.
• Researching payroll discrepancies, creating tickets to have errors corrected, and answering payroll queries.
• Examine internal documents to ensure shift details align with the agency's guidelines.
• Ensure all payroll operations comply with company policies and procedures.
• Successfully collaborate with other departments to complete assigned tasks efficiently and accurately.
• Perform general office tasks, including answering calls, managing files, handling email communications, and completing other assigned duties.
• Processing and issuing 1099 forms to contract employees.

Requirements:

• Work experience as a Payroll Specialist or related field, with an emphasis on using spreadsheets for large-scale data management and reporting.
• Ability to calculate, post, and manage accounting figures and financial records.
• Demonstrate ability to analyze data using critical thinking to identify discrepancies (e.g., incorrect employee information, system errors, or manual input mistakes).
• Proficiency in MS Office; experience with Excel functions, pivot tables, and advanced formulas for investigating complex payroll data.
• Comfortable working under pressure to meet all payroll deadlines
• Strong customer service skills and proficiency in verbal and written communication are required.
• A high degree of accuracy and attention to detail to spot errors or inconsistencies in payroll data
• Adaptable to evolving payroll structures and managing diverse payroll schedules.
• Capable of seamlessly transitioning between tasks as needed for backup support.
• Works well with a team and has a solution-oriented approach

Education & Experience:

• A high school diploma is required; a college degree in a related business or accounting field is a plus.
• Minimum 2-3 years of experience performing payroll, AP/AR, or other accounting functions.
• Extremely detail-oriented, with strong organizational skills.
• Ability to work efficiently and accurately in a fast-paced environment.
• Preference is given to individuals with prior Accounting Software experience.
• Compensation based on experience.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Payroll: 2 years (Preferred)
• AP/AR: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Ability to Commute:

• Katy, TX 77493 (Required)

Work Location: In person

Salary : $22 - $24